Human Resources Administrative Assistant

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

DUTIES/RESPONSIBILITIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Provide administrative support for Human Resources and Accounting functions ensuring efficient daily operations and excellent customer service.


• Maintain confidential employee personnel files, HR records and accounting documents in accordance with organizational policies and applicable regulations.


• Assist with recruitment activities, including posting job openings, scheduling interviews, preparing hiring documentation, and coordinating onboarding activities.


• Process and track personnel actions such as new hires and employee separations.


• Respond to employee inquiries regarding benefits, payroll and general employment-related matters.


• Assist with employee benefits administration, including new enrollment, changes, and communication with management and production employees.


• Maintain HR information systems and databases by entering, updating, and auditing employee and payroll-related information.


• Coordinate recognition programs and other employee engagement initiatives.


• Assist Accounting Manager with accounts payable and accounts receivable functions, including data entry, invoice processing and problem solving.


• Reconcile invoices, purchase orders, and related financial documentation to ensure accuracy and compliance with established procedures.


• Process vendor invoices and other routine financial transactions in accordance with organizational policies.


• Generate routine financial and HR reports for management review.


• Coordinate with vendors, employees, and external agencies to obtain information and resolve routine administrative issues.


• Ensure compliance with applicable employment laws, accounting practices, and organizational policies.


• Perform other related duties and special projects as assigned.

Physical Requirements

• Prolonged periods of sitting and working at a computer.


• Ability to occasionally lift and carry office materials weighing up to 40 lbs.


• Ability to communicate effectively in person, by telephone, and through electronic communication.

Key Competencies

• Knowledge of human resources principles, practices and confidentiality requirements.


• Basic knowledge of payroll, bookkeeping, accounts payable, and accounts receivable process.


• Strong organizational skills and attention to detail.


• Proficiency in Microsoft Office Suite, HRIS systems and accounting software.


• Ability to handle sensitive and confidential information with discretion.

EDUCATION, KNOWLEDGE AND EXPERIENCE

Required Skills/Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or equivalent required.


• Two (2) years of progressively responsible administrative support experience, preferably in Human Resources, Accounting, Payroll, or related office environment.


• Experience maintaining confidential records and handling sensitive information with discretion.


• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.


• Self‑motivated with strong interpersonal, communication, and organizational skills, able to foster a team-oriented environment.


• Proficient computer skills, including Microsoft Office.


• Detail-oriented, organized, and able to work independently with strong problem-solving abilities.


• Strong business grammar skills and accurate spelling; able to communicate effectively both verbally and in writing.


• Ability to establish and maintain effective working relationships with employees, management, and the public.


• Must always maintain confidentiality.


• Ability to travel as needed.


• Valid driver’s license required. Motor Vehicle records check and monitoring required for this position.


• Travel may be required as needed.

#FLOCLG