Human Resources Administrative Assistant

Job Title: Human Resources Administrative Assistant

Job Summary:

Our team is growing! As an HR Administrative Assistant, you will assist with various HR functions, ensure accuracy, and maintain compliance within our organization. We are looking for an individual with a passion for the employee experience, committed to fostering a positive and supportive work environment that enhances the professional journey of our team members.

Responsibilities Include:

Providing administrative support to the HR department, including filing, data entry, and maintaining accurate records, ensuring accuracy and confidentiality of sensitive information

Coordinating and scheduling employee training sessions, ensuring timely completion of required training programs

Sending out and tracking required policy forms as needed per employee

Managing employee onboarding and orientation processes, ensuring a smooth and positive experience for new hires

Performing administrative and recordkeeping tasks related to staffing changes, including hiring, resignations, and terminations

Supporting HR initiatives that foster a positive work environment

Assisting in resolving employee inquiries, issues, and conflicts professionally and confidentially

Supporting HR projects, including employee engagement initiatives, performance reviews, and benefits administration

Assisting with administering employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance

Conducting or assisting with record audits and mandatory reports, which may include Form I-9s and other compliance reviews

Handling employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff

Coordinating employee recognition programs and events to foster a positive work environment

Required Qualifications and Skills:

US citizenship

Associate's degree

Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint

Proficiency in online conference tools such as Zoom, Microsoft Teams, etc.

Excellent communication and interpersonal skills, able to clearly convey information to employees and departments

Ability to be on-screen during company webinars

Ability to multitask and work effectively in a fast-paced environment

Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously

High degree of confidentiality and discretion in handling sensitive HR information

Detail-oriented with a commitment to accuracy and thoroughness

Ability to work independently and as part of a team

A proactive and positive approach to problem-solving

Ability to rapidly learn and adapt to new technologies and HR online tools/platforms

Must be a US citizen

Desired:

Ability to make periodic visits to our HQ in Fairfax, VA

HR certification (e.g., PHR, SHRM-CP)

Work Setting and Environment:

Monday - Friday, normal working hours

Work is to be performed remotely

How FedWriters Will Compensate and Appreciate You:

FedWriters offers team members the opportunity to gain a lasting impression in this fast-growing small business.

FedWriters provides a competitive package of salary and benefits, including medical, dental, and vision coverage; a matching 401(k) program; generous Paid Time Off (PTO); STD; LTD; life insurance; and more!

FedWriters abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a), and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

FedWriters is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race; ethnicity; religion; gender; age; national origin; marital status; sexual orientation; gender identity; family responsibilities; matriculation; physical or mental disabilities; political affiliation; genetic information; status as a protected veteran; or any other characteristic protected by federal, state, or local law. If you are interested in applying for employment with FedWriters and need special assistance or an accommodation to apply for the position, please call (703) 872-7848. Determination on requests for reasonable accommodation are made on a case-by-case basis. FedWriters is a federal contractor seeking veteran referrals.