Human Resources and Payroll Coordinator

We are seeking a detail-oriented HR & Payroll Coordinator to support day-to-day HR operations with a focus on payroll processing in ADP, timecard management, recruiting and employee lifecycle transactions. This role will help ensure accuracy, compliance, and timely processing across key HR functions during a period of increased workload.

Essential Duties and Responsibilities:  

Payroll & Timekeeping Administration

• Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion


• Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff


• Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes


• Partner with managers and employees to resolve payroll and timekeeping issues promptly


• Verify benefit elections and payroll deductions during onboarding and employee changes


• Maintain the highest level of confidentiality, having access to pay and detailed personal information

Leave Administration Support

• Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short-term disability, workers’ compensation, parental leave, and unpaid leave


• Maintain organized and compliant leave documentation and records


• Follow up with employees regarding required documentation, medical certifications, and leave timelines


• Coordinate with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems


• 
  

Onboarding & Offboarding Coordination

• Process new hires in ADP Workforce Now, including employee setup and onboarding workflows


• Manage onboarding logistics including:
  
  
  
  • Offer letter processing through ADP
  
  
  • Background check initiation
  
  
  • New hire communications
  
  
  • Badge scheduling
  
  
  • IT/technology requests
  
  
  • Orientation coordination
  
  
  
  


• Support onboarding for approximately 20+ incoming hires during peak periods


• Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates


• Maintain consistency and accuracy throughout the employee lifecycle process

Operations Support

• Maintain accurate employee records and HR system data integrity


• Assist with HR administrative tasks and operational support as needed


• Support HR responsiveness across a busy and evolving environment


• Participate in occasional after-hours meetings related to labor/union activity as needed

Recruiting and Talent Acquisition

• Work with hiring managers to post, interview, source, and hire candidates for the Museum


• Ensure that hiring practices comply with all federal and state laws

Qualifications (required/preferred)

• 2–3+ years of experience in HR operations, payroll, or HR administration


• Hands-on experience with ADP Workforce Now, specifically payroll and onboarding functions


• Experience supporting payroll processes and timecard review


• Working knowledge of leave administration processes, including FMLA, disability, and related documentation


• Strong attention to detail and organizational skills


• Ability to manage multiple priorities in a fast-paced environment


• Ability to maintain confidentiality and handle sensitive employee information with discretion


• Strong communication and follow-up skills

• Experience supporting onboarding and employee lifecycle administration


• Experience working with union and non-union employee populations


• Experience in nonprofit, museum, education, or mission-driven organizations


• Comfort working in a highly operational, hands-on HR environment