Human Resources & Safety Administrative Assistant

• Safety Audits & Compliance: Learning how to conduct internal audits to ensure workplace safety.
• DOT Compliance: Understanding Department of Transportation regulations and record-keeping.
• Expert Office Skills: Mastering the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at a professional corporate level.

• Recruitment & Staffing: Record and transcribe interview notes. Maintain the ATS (Applicant Tracking System). Prepare HR documents and new hire packets. Coordinate new employee onboarding.
• Employee Relations: Serve as a secondary contact for employees. Learn and communicate basic knowledge of company used software, company benefits, and HR procedures.
• Document Administration & Record Keeping: Maintain current files and request new documentation. Act as a "second pair of eyes" for HR Generalists and Safety Specialists to ensure audit readiness for Southern CA offices.
• Calendar Management: Take ownership of team calendars, tracking trainees and trainers, and assist in payroll reporting.
• Safety Documentation: Collect and review Accident & Incident reporting documentation for completeness before submission to the reporting team.
• Compliance Administration: Help drivers stay aware of compliance deadlines (licenses/certifications). Ensure timely responses to rack requests and safety requirements.
• Special Projects: Participate in or lead HR and Safety-related projects as assigned.

• Education: High School Diploma or equivalent required. (Continuing education is a plus).
• Experience: 1–2 years of general administrative experience. We value a strong work ethic and a "can-do" attitude over specific industry experience.
• Attributes:
  • Strong interpersonal skills and the ability to handle confidential information with discretion.
  • Effective verbal and written communication.
  • High attention to detail and organizational skills.
  • A critical thinker who is task-oriented and able to work independently or as part of a team.
• Other: Valid driver’s license and reliable transportation are required.

• 100% Employee Owned and Operated Company
• 100% Paid Employee Benefits (Medical, Dental, Vision, Life Insurance)
• 401K with 3% contribution after 6 months
• Paid Time Off (PTO)
• Voluntary Benefits (STD, LTD, Accident Plan)
• FSA Account

Direct applicants only. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or search firms. Any unsolicited resumes, including those submitted to hiring managers or our general careers email, will be considered the property of Pacific States Petroleum Inc. Submission of an unsolicited resume does not create a formal relationship and will not obligate Pacific States Petroleum Inc. to pay any fee should we hire the candidate.