Human Resources Assistant

Job Summary: The Human Resources Assistant provides administrative and operational support to the HR department and serves as a resource to employees on HR-related matters. This role assists with recruiting, onboarding, recordkeeping, benefits administration, and general HR functions while maintaining a high level of confidentiality, accuracy, and customer service.

Job Duties:    Minimum job duties include the following.  

• Provide day-to-day administrative support to the HR team, including data entry, filing, and document preparation.


• Assist with recruitment activities such as posting job openings, scheduling interviews, corresponding with candidates, and preparing offer packets.


• Coordinate new hire onboarding, including orientation scheduling, completion of new hire paperwork, and system setup.


• Maintain employee personnel files and HR information systems to ensure records are accurate and up to date.


• Support benefits administration by assisting employees with enrollment, changes, and general inquiries.


• Assist with background checks and pre-employment screenings.


• Prepare HR correspondence such as status changes, employment letters, and internal communications.


• Support employee training coordination and company events.


• Respond to employee questions regarding company policies, procedures, and HR programs.


• Ensure compliance with federal, state, and local employment laws and company policies.


• Perform other duties as assigned to support HR operations.

Skills/Experience:  This position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality. Proficiency with Microsoft Office and the ability to learn HRIS and payroll systems are essential, along with a customer-service approach when assisting employees and applicants. One to two years of administrative or HR support experience is desirable, with familiarity in recruiting, onboarding, benefits, and knowledge of FMLA and Short-Term Disability administration preferred.

Education: A high school diploma or equivalent is required; an Associate’s Degree is preferred.

Physical demands:  The role is performed primarily in an office setting and requires the ability to sit for extended periods, work at a computer, and communicate effectively in person, by phone, and electronically. Occasional lifting of up to 25 pounds may be required. Standard business hours apply, with occasional flexibility needed to meet HR deadlines.

Southwest Microwave offers a competitive benefits package that includes Medical, dental, vision, life insurance, a 401(k) with company match, tuition reimbursement, three weeks of paid time off, and nine paid holidays per year. We also pride ourselves on our commitment to work/life balance!

Applicants must successfully pass a drug test and background screening.  This employer participates in E-Verify.

SMI is an Equal Opportunity Employer. Employment with SMI is governed based on merit, competence, and qualifications. It will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

U.S. Person Requirements: Due to compliance with U.S. export control laws and regulations, the candidate must be a U.S. Person, defined as a U.S. citizen or a U.S. permanent resident.