Human Resources Assistant

EXCELLENT WORK ENVIRONMENT AND COMPANY CULTURE!
The culture at Meier Supply is built on our shared Core Values:

• PEOPLE Teamwork, trust, and helping others succeed!
• RESPECT Show ultimate regard for others!
• INTEGRITY Always do the right thing!
• DEDICATION To our customers success!
• EXCELLENCE Commitment to best in class in all we do!

We hire, coach/develop, review, reward, and recognize our co-owners based on these characteristics, so it’s important that you share these values in order to be part of our team. We are a 100% employee-owned leading edge wholesale distributor of HVAC/R products based in Conklin, NY with branches throughout NY and PA. Working at Meier Supply is a unique opportunity to join a company that values it's employee owners and rewards them throughout their long careers with us. Being 100% employee owned, means we have the opportunity to work together towards a common goal of increasing our stock value for all employee owners!

Benefits

• Competitive Pay includes base wages plus generous performance bonuses
• Paid-time off and 8 paid holidays
• Comprehensive Medical/Dental/Vision plans protect you and your loved ones
• Company-paid Life insurance and Disability benefits
• EXCELLENT Retirement benefits through our Employee Stock Ownership Plan (ESOP) and our 401K Retirement plan
• Employee recognition – holiday parties, ESOP events, company lunches, gift cards, plus much more

Responsibilities

Benefits Administration:

• Process benefit enrollments, terminations, and changes for all benefit and retirement plans.
• Ensure accuracy of benefits data transmitted through EDI interfaces from the HRIS to third-party administrators.
• Reconcile benefit billing statements and support brokers/TPAs with required documentation.

HR Records & Compliance:

• Maintain electronic personnel files in compliance with federal and state employment laws.
• Process I-9 documentation, E-Verify compliance, and employment verification requests.
• Ensure all branch locations have proper and current HR/legal postings.

Recruiting & Onboarding Support:

• Post job openings.
• Coordinate interview scheduling and applicant communication.
• Conduct background checks, drug screens, and reference checks.
• Schedule new hire orientation sessions.

HR Systems & Learning Management:

• Administer the HR support ticket system.
• Manage the Learning Management System (LMS): upload training, assign courses, track completion, run compliance reports.
• Support HRIS data entry, updates, and reporting.

Employee Support & Communication:

• Serve as first-line support for general HR questions.
• Support HR communications, announcements, and recognition initiatives.
• Assist in HR-related events and training logistics.

Additional Information

This position is in office at our corporate building, located in Conklin, NY. There is an opportunity for a remote hybrid schedule after successfully completing 90 days of employment.

Salary

Starting at $22/hour

• Associate or Bachelor’s degree in HR, Business Administration, or related field preferred.
• 1–3 years of HR administrative experience preferred; internship experience considered.
• Strong attention to detail, accuracy, and confidentiality.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office; experience with HRIS/ATS/LMS systems preferred.
• Strong ethical tendencies and integrity.