Human Resources Assistant

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.

• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to the HR Director.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Processes payroll weekly, answers employee questions, fixes processing errors, and demonstrates an understanding of payroll taxes, benefits, and the Section 125 treatment of pertinent benefits.
• Generates general ledger entry and reconciles with payroll software on a monthly basis. Reconciles cash accounts with the total sent to the payroll company.
• Acts as a liaison between the organization and external benefits providers and vendors, which include health, disability, and retirement plan providers.
• Conducts full-cycle recruiting. Uses job boards and interviews candidates with those seeking new employees. Also recruits student interns for centers as requested.
• Conducts new-hire entry into the HRIS platform, and ensures that forms are completed and submitted to providers for benefit eligibility.
• Assists the Director of Human Resources in managing the leave of absence process for the organization, including disability and workers' compensation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and wellness programs.
• Performs other duties as assigned.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.  

Education and Experience:

• Associate’s degree in a related field required.
• Prior related office experience preferred.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.