Human Resources Assistant

Position Summary:

The Human Resources Assistant helps the HR team with day-to-day administrative tasks. This includes supporting onboarding and offboarding, keeping employee records up to date, tracking leaves of absence, assisting with benefits, and handling mail and office correspondence. The role helps ensure HR processes run smoothly and stay in line with company policies and employment laws.

Key Responsibilities:

HR Administration:

• Assist with onboarding and offboarding processes, including preparing new hire packets and conducting orientations.
• Maintain and update employee records, ensuring documentation is complete, accurate, and compliant.
• Support benefits administration by processing enrollments, changes, and terminations.
• Track and manage leave of absence requests ensuring proper documentation and timely communication.
• Maintain confidentiality of employee information in accordance with legal requirements and company policies.
• Respond to general HR-related inquiries from employees, providing accurate and timely information.
• Assist employees with documentation, benefit questions, and HR-related forms.
• Perform general office tasks such as answering phones, managing mail (incoming and outgoing), and filing.
• Distribute HR-related correspondence, including policy updates, benefits information, and notices.
• Assist with scheduling HR meetings, training, and employee events.
• Provide support for various HR projects and initiatives.
• Assist with data entry, file audits, and generating standard HR reports as requested.

Qualifications:

Education & Experience:

• High school diploma or general education degree (GED). Two to four years of demonstrated experience with two or more HR functions; or equivalent combination of education, experience or training. Bachelor’s degree in human resources or a related field preferred.
• Bilingual (Spanish/English) preferred.

Skills & Abilities:

• Basic understanding of HR functions, employment laws, and benefits administration.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with HRIS systems (Paylocity or similar) is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms.
• The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally exposed to high, precarious places. The noise level in the work environment is usually moderate. May require overnight travel 10% of the time.