Human Resources Assistant

New Hope of Indiana is seeking a

Human Resources Assistant

to join our growing team. This is a hybrid position with the office located on the Northwest side of Indianapolis. You will report to the Director of Human Resources.

What we are looking for: Human Resources Assistant

In this role you will provide administrative support to the Human Resources Department. You will aid in the daily management of a wide variety of activities including new hire onboarding, report creation, file and records management/maintenance, and general office support.

Some traits we’re looking for, from you: Human Resources Assistant

Excellent verbal/written communication and interpersonal skills
Strong customer service skills
Results oriented individual who thrives working in a fast-paced environment
Excellent relationship management and team working skills
Ability to make recommendations to effectively solve problems using judgment consistent with New Hope’s standards, practices, policies and procedures.
Must be extremely organized and detail-oriented, resourceful, quick learner and able to handle multiple projects simultaneously
Must uphold confidentiality as a member of the Human Resources team, when appropriate
What your day to day looks like: Human Resources Assistant

Provides administrative support to the human resource function which includes faxing, copying, preparing associate communications, crafting reports, creating forms, data entry, etc. Acts as the first contact to all incoming employee questions to the HR department
Manages records for all personnel data (electronic and paper); maintains active and terminated personnel files
Assists with interviewing for Direct Support applicants
Participates in new associate orientation; facilitates and completes new hire paperwork with new associates; responds to all requests for employment verification, proof of employment and general HR requests
Assures all new hire compliance items (references, background checks, license verifications, etc.) are completed and documentation filed with personnel records by the date of onboarding
Monitors monthly I-9 and employment documentation report and notifies associate and department of any pending expirations
Reviews weekly compliance report and notifies department of licenses, insurance, certifications, etc. due to expire
Initiates Referral Bonus payments and assists with special projects
Maintain HR office supply inventory and submit orders to the executive administrator as needed
Attends trainings and meetings; takes minutes as needed
Participates in rotation of front receptionist desk coverage
About New Hope of Indiana:

At New Hope of Indiana, we are not just an organization; we are a community dedicated to empowering individuals with disabilities to live their most fulfilling lives. Established as the largest not-for-profit provider of residential services in Marion County, we pioneer transformative initiatives that foster inclusivity, independence, and a culture of compassion.

Our mission is clear: to actively support individuals with disabilities through comprehensive services and unwavering advocacy for human dignity. We envision a world where everyone belongs, and our community embraces and welcomes individuals with disabilities, making inclusion the norm.

What we hold sacred at New Hope of Indiana:

Communication: The ability to express ideas and facts in a clear, organized, and convincing manner in a style, tone, and level appropriate for the audience. Conveys information in a professional, precise, and easy-to-understand way.
Compassion: Caring about others and behaving toward them with affection, generosity, and concern. Demonstrates the intent to contribute to the happiness and well-being of others.
Collaboration: Effectively interacting, working, and developing relationships with people of various cultural backgrounds and abilities. This includes respecting, seeking to understand, and valuing differences and promoting cooperation and commitment with peers to achieve goals and deliverables.
Flexibility: The ability and willingness to work effectively within a variety of diverse situations, adapting to and remaining open to new ideas and approaches. Includes compromise and openness to change.
Trust: Builds positive relationships by demonstrating honesty and credibility, doing what is committed to, having positive intent, and a track record of reliability. Has others’ best interests in mind.
What you bring to the table: Human Resources Assistant

High School Diploma or GED required
One to three years’ administrative experience required
Intermediate skills in Microsoft Office with skills in Excel required
A valid driver’s license; willingness to use personal vehicle as needed; and proof of current automobile insurance required
The Benefits We are Proud to Offer: The New Hope Difference

New Hope recognizes the importance of a work environment that fosters respect, dignity, diversity, teamwork, personal growth, training, and development. We maintain a compassionate culture that supports work/life balance and we believe in the power of our associates. Each associate enjoys benefits including:

403(b) Retirement Plan with Employer Match
Attractive Medical/Dental/Vision plans
100% employer paid short-term/long-term disability
100% employer paid basic life and AD&D insurance
Generous Paid Time Off accrual
Tuition Reimbursement
Employee Assistance Program
Employee Referral Bonus

Our Commitment to Diversity, Equity and Inclusion:

We’re actively taking steps to make sure our culture is inclusive and that our processes and practices promote equity for all, including people of color, people from working class backgrounds, women, and members of the LGBTQ+ community. We welcome and encourage applications from people with these identities or members of other historically marginalized groups.

New Hope of Indiana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.