Human Resources Assistant and Front Desk Administrator

eternalHealth - Your Forever Partner in Healthcare
Healthcare is confusing, but it doesn't need to be. As a consumer-centric HMO based in Boston, MA we are a Medicare Advantage start up that is committed to creating long-lasting partnerships with our members, our providers, and you!
About the role: As a Human Resources Assistant / Front Office Administrator with eternalHealth, you will have the opportunity to help build out the team of a start-up health plan. Working across various workstreams, you will welcome new hires and be a support to current employees throughout their career with eternalHealth. As a human resource representative, you will be responsible for performing HR-related duties on a professional level and working closely with the HR Manager in supporting the organization.
We provide a unique opportunity to be a part of a health plan in its beginning stages. Our team members are flexible and able to play different roles, while staying committed to teamwork and collaboration, and passionate about sustainable change.
Responsibilities:
Responsible for filing employee records and for maintaining up-to-date employee files.
Administration of recruiting process, including:
Job board posting
Download, track, maintain report, and distribute resumes/applications posted.
Coordinate the scheduling, tracking, and reporting of interviews
Assist with offer letter development and submission
Assist with obtaining employee references.
Maintain/Report on Job Recruiting progress grid
Oversee New Hire Process including background check administration, checklist completion and coordination of company-wide orientation.
Daily administration of the work from home calendar requests and tracking. Daily administration of the PTO requests and tracking. Daily Email to staff with WFH/PTO.
Responsible for front office administration, greeting guests, receiving, and distributing mail, ordering office supplies and catering as needed etc..
Assist with special projects as needed.
Other duties as assigned.
Maintain strict privacy and confidentiality in accordance with eternalHealth's security standards.
Requirements :
Bachelor degree preferred
One+ year of HR experience strongly preferred
Excellent written and communication skills, strong attention to detail
Strong organizational skills, results-oriented and problem-solving skills
Flexible and able to ramp-up quickly on different projects to support the team as needed in a fast-paced start-up environment.
Ability to perform job functions while maintaining compliance with all State and Federal regulations.
Working with eternalHealth: eternalHealth is an Equal Opportunity Employer which means that we are committed to upholding discrimination-free hiring practices. As a woman-led company, and one committed to diversity at all levels, we strive for an organization of inclusion and acceptance. We are changing healthcare for the better, starting with our own diverse and passionate teams. As an eternalHealth employee you will be empowered to contribute to our teams and strategy, regardless of previous healthcare experience. Our valued team members are encouraged and expected to offer new solutions and creative input, all while keeping in line with eternalHealth's mission, values, and compliance standards.
Accommodations: Any eternalHealth applicant will be considered based entirely on their individual qualifications. Should you require reasonable accommodations during the application process (which may include a job-related assessment) please contact us separately.