Human Resources Assistant - Office of Human Resources

Salary : $37,025.00 Annually

Location : Savannah, GA

Job Type: Full-Time Permanent

Job Number: 2401849

Department: Human Resources Department

Opening Date: 05/23/2024

Closing Date: 5/30/2024 11:59 PM Eastern

Purpose

The Office of Human Resources has the perfect opportunity just for you! Come and join our Dream Team today as the next Human Resources Assistant. This position performs administrative and clerical duties in the support of department operations.

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation leave, sick leave, 12 paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

Apply Today!!!

Essential Job Functions

Answers telephone and greets visitors, provides information or assistance, and refers to appropriate personnel. Responsible for all facets of front office activities.
Responds to open records requests, redacts files, and archives records.
Responds to general inquiries regarding employee benefits, training, risk management, development, and employment. Ensures adequate supply of forms and informational brochures are available.
Utilize and navigate a library of systems and computer platforms to complete data entry and obtain relevant information to provide customer service.
Distributes mail and deliveries to all members of the department.
Explains on-line application process to applicants.
Assists employees with self-service for benefits applications and other changes as necessary.
Performs personal identification and demographic changes/actions in all HR information systems.
Filling documentation for personnel records through archives and digitally filling documentation through digital platform, currently Intellinetics.
Retrieve all files needed from City Archives.
Processes verification of employment verifications and requests for current and former employees.
Create employee badges as requested.
Completes timekeeping entries for the Office of Human Resources Staff.
Assist with additional tasks when needed such as I-9 and E-Verify filling and completion.
Assist in scheduling needs for events and recruitments.
Maintains and schedules appointments with outside representatives (ICMA, etc.).
Assists with distribution and mailing of information to employees and departments.
Assist Senior Administrative assistant with additional duties such as department events, staff meetings, department vehicle maintenance scheduling and drop off.
Assists with projects for department as assigned.
Performs other related duties as assigned.
Minimum Qualifications

Requires High School Diploma with two years administrative support experience, including at least six months word processing, data entry, and customer service experience in an office setting; or an equivalent combination of education, training, and experience.

Experience in personnel/human resources preferred.

Work Schedule: Monday - Friday 8:15 a.m. - 5:00 p.m.
Work Location: 5515 Abercorn Street Savannah, GA

Additional Requirements
Background investigation, including supervised drug screen, post-offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.
Additional Information

KNOWLEDGE, SKILLS & ABILITIES: Knowledge of generally accepted Human Resources principles.
Knowledge of modern office practices and procedures.
Knowledge of city policies and procedures.
Skilled in the operation of computers and other modern office equipment.
Skilled in interpersonal relations.
Skilled in problem-solving and multi-tasking.
Skilled in oral and written communication.
MINIMUM STANDARDS:
SUPERVISORY CONTROLS: None

GUIDELINES: Guidelines include purchasing policies, personnel policies, generally accepted accounting principles, department standard operating procedures, and supervisory instructions. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY: The work consists of related administrative and clerical duties. Frequent interruptions contribute to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to provide administrative and clerical support to the department. Successful performance results in the efficiency of department operations.

PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, job applicants, vendors, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and resolve problems.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None

CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday
Paid Vacation
Paid Sick Leave
Defined Benefit Retirement Pension Plan
Protective Services Retirement Plan (select positions)
Deferred Compensation Retirement Plan
Retirement Seminars
PPO Medical Insurance
Dental Insurance
Vision Insurance
Flexible Spending Accounts
Wellness Programs
Health & Wellness Incentives
Long Term Disability
Excellence and Service Recognition
Employee Development and In-Service Training
Educational Assistance Program
Uniform Allowance (select positions)
Employee Assistance Program
Discounts and Memberships
Employee Relations
Direct Deposit
Credit Union
Pretax Parking Deductions
Employer Assisted Home Purchase Program
Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan
PPO Medical Basic Plan
Dental Plus Plan
Dental Basic Plan
Vision Service Plan

Life Insurance

Basic Life and ADD
Supplemental Life Employee
Supplemental Life Spouse
Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

01

Please indicate your highest level of education completed. High School Diploma or GED
Associate Degree
Bachelor's Degree
Master's Degree or Higher
None of the above

02

Do you have 2 or more years of administrative support experience? Yes
No

03

Do you have six months or more of experience in word processing, data entry and customer service within an office setting? Yes
No

04

Supplemental Question: Describe how your work experience has prepared you for the role of Human Resources Assistant.

05

Supplemental Question: HR admin involves considerable hands-on, repetitive, and clerical tasks. How would you stay motivated?

06

Supplemental Question: Describe your experience with Microsoft Outlook, Word, Excel, and PowerPoint. Rate your efficiency on a score of 1-10 (10 being the best.)

07

Supplemental Question: What computer software programs are you familiar with? Have you ever used an applicant tracking system or HRIS platform?

08

Do you have a valid driver's license with an acceptable driving history? Yes
No

Required Question