Human Resources Coordinator

What You’ll Do Key Responsibilities: · Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support. · Monitor the completion of iCIMS preboarding and onboarding documents. · Ensure I-9 completion for new hires. · Enter hiring details accurately into UKG to minimize errors. · Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed. · Manage the HR inbox for Tier 1 questions. · Perform data entry of employee changes into UKG. · Create, file, maintain and audit personnel files. · Provide documentation support for audits and site visits as needed. · Perform other duties as assigned. Knowledge, Skills, and Abilities (KSAs): · Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind. · Detail. Must be able to accurately produce work which requires continual attention to detail. · Communications. Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect · Professionalism. Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values. · Fast Paced Environment. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. · Composure. Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events. · Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently. · Peer Relationships. Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration. · Self-starter. Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work. · Confidentiality. Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing. · Computer Skills. The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning. What Makes You a Great Fit · High School Diploma required. · Associate’s degree in HR preferred. · Minimum of one (1) year HR experience required. · Proficiency in the use of Microsoft Office products including Word, Excel and PowerPoint required. · Strong attention to detail and organizational skills. · Proficiency in HR systems, particularly iCIMS and UKG. · Excellent communication skills. · Ability to handle confidential information with discretion. Pay for this position is $22.00 - $29.00 an hour based on experience. Additional Details Hybrid 7:30A - 4P or 8A - 4:30P
Key Responsibilities: · Launch and monitor background checks primarily for the home region, with the ability to cross-train into other regions for backup support. · Monitor the completion of iCIMS preboarding and onboarding documents. · Ensure I-9 completion for new hires. · Enter hiring details accurately into UKG to minimize errors. · Monitor acknowledgments and trainings in UKG/Relias through the first two weeks of employment to ensure all required trainings are completed. · Manage the HR inbox for Tier 1 questions. · Perform data entry of employee changes into UKG. · Create, file, maintain and audit personnel files. · Provide documentation support for audits and site visits as needed. · Perform other duties as assigned. Knowledge, Skills, and Abilities (KSAs): · Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets firsthand information and uses it for improvements in products and services; always acts with the customer or patient in mind. · Detail. Must be able to accurately produce work which requires continual attention to detail. · Communications. Demonstrates ability to clearly and succinctly communicate both verbally and in writing; can get messages across that have the desired effect · Professionalism. Demonstrates professional behavior reflective of Newport Academy’s Mission Statement, Philosophy and Values. · Fast Paced Environment. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. · Composure. Demonstrates ability to remain calm under pressure; is not knocked off balance by frequent change, delays, or unexpected events. · Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently. · Peer Relationships. Can quickly find common ground and solve problems; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of conflict; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration. · Self-starter. Begin assignments without prompting, maintain productivity in both quantity and quality of work, and appropriately plan, organize, and prioritize work. · Confidentiality. Keeps sensitive business and personnel information private. Shares information only with those who have a legitimate business need to know. Seeks guidance when unsure. Uses discretion and judgment in utilizing modes of data sharing. · Computer Skills. The ability to access systems and to accurately enter and save data. Typical systems might include: Word, Outlook (email and calendaring), EMR, and online learning.
· High School Diploma required. · Associate’s degree in HR preferred. · Minimum of one (1) year HR experience required. · Proficiency in the use of Microsoft Office products including Word, Excel and PowerPoint required. · Strong attention to detail and organizational skills. · Proficiency in HR systems, particularly iCIMS and UKG. · Excellent communication skills. · Ability to handle confidential information with discretion. Pay for this position is $22.00 - $29.00 an hour based on experience.