Human Resources Coordinator

Job Posting Title:
Human Resources Coordinator

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Hiring Department:
College of Liberal Arts

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Position Open To:
All Applicants

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Weekly Scheduled Hours:
40

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FLSA Status:
Exempt

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Earliest Start Date:
Immediately

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Position Duration:
Expected to Continue

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Location:
UT MAIN CAMPUS

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Job Details:
General Notes

What benefits do I receive with UT?

The university offers an impressive benefits package. For more details on benefits, please

see:

and

.
This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely.

UT policies on Flexible Work Arrangements are available at

.
For more information about the College of Liberal Arts, please visit:

.
Our college

seeks

to build a supportive, growth-minded community and cultivate outstanding and courageous leaders.

For more information on the college staff leadership academy, please visit:

.
For more information on

college

staff professional development, please visit:
.
Purpose

Support human resource functions for the College of Liberal Arts and collaborate with team members to provide effective HR support for the college.
Job Responsibilities

Compliance Management: Assist HR team with reporting and follow-up communications related to Form I-9, work authorization, student employment eligibility, records management and similar business needs related to compliance and oversight of college personnel.

Customer Service, Workflow, and Communication:Oversee dean's o

ffice HR team with management of centralized e-mail through triage of issues,

timely

responsiveness, and escalation of

issues

as necessary.

Work with COLA staff to address and resolve issues by providing direct

assistance

to them when able and working with senior members of the COLA HR team to resolve issues as they arise. Serve as primary point of contact for dean's office HR team and

facilitate

effective channels of communication with and among dean's office personnel and department HR contacts on behalf of HR team. Help COLA HR track work in progress, following up on action items as they arise, and help improve business processes and data collection, including developing tools to help COLA HR collect, communicate, and

disseminate

information, and overall improve the team's ability to better serve the

College.

Workday:

Assist

dean's office with creating Workday business processes related to dean's office student hiring, onboarding, time-reporting, and separating. Provide

additional

support to HR team, as needed, for Workday business processes and/or reporting, and

providing

assistance

to

the college's HR assistants and partners (with opportunities for learning and growth over time), growing increasingly into providing comprehensive Workday support for COLA staff. Serve as I-9 partner and provide primary

assistance

for completion of I-9s for our office. Serve as main HR team contact for

AskUs

.

Office Management, Planning and Scheduling: Greet visitors, receive calls, answer

questions

or

provide assistance

as needed.

Assist

dean's office HR team planning and scheduling meetings and training sessions. Oversee supply levels and serve as point of contact for orders or deliveries; oversee copier maintenance and supplies; help ensure a welcoming and professional atmosphere for our office.

Provide

additional

administrative support to COLA HR Team members, including special projects, as

needed.

Other

related functions as

assigned

Required Qualifications

Bachelor's

degree with at least two years of related experience. Excellent oral and written communication skills with proven ability to effectively communicate with all levels of management and respond to faculty and staff and students tactfully,

clearly

and concisely. Demonstrated history of reliable and regular work attendance.

Ability to work effectively as a team, or independently, as

required

.

Ability to research policy questions and find qualitative answers. Professional and positive demeanor. Demonstrated record of excellent customer service.Demonstrated ability to

maintain

strict confidentiality around restricted and sensitive information and records.

High level

of

proficiency

with Microsoft Office programs. A self-starter with the ability to work efficiently and flexibly in a fast-paced environment.
Relevant education and experience may be substituted as

appropriate

.
Preferred Qualifications

Bachelor's degree in human resources, business administration, or related field.

More

than three years of experience in human resource functions. Experience working at a large university. Knowledge of UT's policies and procedures. Familiarity with Workday, Qualtrics, and Adobe Acrobat.
Salary Range

$

52,000+ depending on

qualifications
Working Conditions

Typical

office environment

Austin-area base is

required

with a blend of in-person work and remote work.

Required Materials

Resume

3 professional references

Letter of interest

Important

for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure

thatALLRequired

Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application

questionspresented

to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
[PDF]
[PDF]
[PDF]
[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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