Human Resources Executive Assistant

Title: Human Resources Executive Assistant 

Compensation: $85K - $90K salary plus bonus 

Location: Minneapolis, MN 

About The Job: 

Lakeside HR Group has been engaged by our client to recruit for a Human Resources Executive Assistant to join their team. Our client is a dynamic, growing global organization within the financial services industry that values collaboration, integrity, thoughtful decision-making and continuous improvement. 

This role blends hands-on HR coordination with high-level executive support. The Human Resources Executive Assistant will help keep day-to-day HR operations moving, support a fast-paced global team and ensure people, priorities and processes stay connected across leaders, offices and time zones. 

Key responsibilities: 

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  Support day-to-day HR operations and employee lifecycle activities for the U.S. employee population while partnering with the broader global HR team as needed. 

  
  

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  Coordinate recruiting activities, including interview scheduling, candidate communication and logistics across hiring leaders, candidates and multiple stakeholders. 

  
  

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  Prepare offer letters and coordinate background checks, pre-employment activities, onboarding and benefits enrollment to help deliver a polished candidate and employee experience. 

  
  

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  Manage recurring employee and compliance-related processes, including periodic background checks. 

  
  

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  Help drive annual HR processes such as goal setting, performance reviews and employee programs by managing timelines, communication, scheduling, documentation and follow-up. 

  
  

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  Provide proactive administrative support to HR leadership, including complex calendar management, meeting coordination, preparation and organization of materials and expense reporting. 

  
  

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  Coordinate schedules across multiple leaders, offices and international time zones, identifying conflicts and solutions in advance. 

  
  

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  Help communication, priorities and follow-up move smoothly across the global HR team, with flexibility to support international time zones as business needs arise. 

  
  

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  Draft and coordinate employee and manager communications related to HR programs, processes and initiatives. 

  
  

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  Maintain accurate employee information and support HR processes, reporting and documentation in Workday; assist employees and managers with routine HR questions and connect them with appropriate resources. 

  
  

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  Coordinate travel, team meetings, events, offsites, invoices and vendor-related activities for the HR team. 

  
  

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  Track priorities, deadlines and next steps; identify opportunities to improve HR processes, organization and efficiency; and provide broader administrative and backup support as needed. 

  
  

Required Skills: 

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  Prior experience in HR coordination, HR operations or a similar Human Resources role. 

  
  

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  Meaningful experience providing executive or senior-level administrative support. 

  
  

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  Experience managing complex calendars and coordinating across multiple leaders and priorities. 

  
  

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  Experience supporting teams across multiple locations or international time zones is strongly preferred. 

  
  

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  Strong organizational skills and exceptional attention to detail. 

  
  

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  Ability to anticipate needs, take initiative and solve problems independently. 

  
  

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  Strong written and verbal communication skills. 

  
  

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  High level of professionalism, judgment and discretion. 

  
  

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  Comfort working in a dynamic, fast-paced environment with changing priorities. 

  
  

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  Experience with HRIS technology; Workday experience is preferred. 

  
  

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  Experience in financial services, investment management, private equity, professional services or another high-performing environment is a plus. 

  
  

Benefits: 

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  Competitive compensation package 

  
  

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  Health, dental, and vision insurance 

  
  

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  Retirement plan with employer contribution 

  
  

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  Basic Life/AD&D Plan 

  
  

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  Phone allowance 

  
  

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  Paid time off and paid holidays 

  
  

About Lakeside HR Group: 

At Lakeside HR Group, we understand that finding the right job is essential for your career success. We are a boutique-style human resources consulting and recruiting firm dedicated to providing personalized, tailored solutions. When you partner with us, you are not just getting a recruiter; you are getting the entire Lakeside team working together to support your career goals. 

Partner with us at Lakeside HR Group, where we are more than just a recruiting firm; we are your partners in achieving your career aspirations.