Human Resources Generalist

Position Title: Human Resources Generalist

Job Classification: Exempt

Work Schedule: Monday – Friday, between the hours of 8am – 5pm with occasional weekend/nights as needed

Reporting Relationship: Reports to Director of Human Resources

Location: In Office Holton, KS with travel as required

Position Summary

The Human Resources Generalist supports the administration and execution of the organization's human resources functions, including recruitment, onboarding, employee relations, benefits administration, leave management, compliance, training, performance management, and HR operations. The position serves as a key resource for employees and management by providing guidance on policies, procedures, employment practices, and workplace concerns. This role works collaboratively with leadership to promote employee engagement, ensure regulatory compliance, and support organizational goals while maintaining confidentiality and professionalism in all HR activities.

Essential Functions

Recruitment and Talent Acquisition

• Assist with recruitment efforts including job postings, applicant tracking, interview coordination, and candidate communications.
• Support hiring managers throughout the recruitment and selection process.
• Conduct new hire orientation and onboarding activities.
• Coordinate pre-employment screening, background checks, and required hiring documentation.
• Maintain recruitment records and support affirmative action and tribal preference compliance requirements.
• Assist with workforce planning initiatives and staffing projects.

Employee Relations

• Serve as a resource for employees and supervisors regarding workplace concerns, policies, and procedures.
• Assist in resolving employee relations matters through fact-finding, documentation, and problem resolution.
• Support investigations related to employee complaints, policy violations, and workplace concerns.
• Maintain accurate and confidential employee records and documentation.
• Promote a positive and inclusive workplace culture.
• Assist supervisors with employee coaching, corrective action, and performance improvement processes.

Benefits and Leave Administration

• Assist with administration of employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and voluntary benefits.
• Process benefit enrollments, qualifying life events, status changes, and terminations.
• Respond to employee questions regarding benefits and eligibility requirements.
• Support annual open enrollment planning, communication, and employee education activities.
• Assist with benefit reconciliation, audits, payroll deduction verification, and vendor reporting.
• Administer leave programs including FMLA, ADA accommodations, military leave, workers' compensation coordination, and personal leaves of absence.
• Ensure timely and accurate processing of leave requests and supporting documentation.

HR Operations and Compliance

•  Maintain employee personnel files, HRIS records, and employment-related documentation.

•  Assist in ensuring compliance with federal, state, local, and tribal employment laws and regulations.

•  Support required HR reporting, audits, and record retention requirements.

•  Assist with development, implementation, and maintenance of HR policies, procedures, forms, and communications.

•  Support unemployment claims management and employment verification requests.

•  Monitor and maintain required labor law postings and compliance notices.

•  Assist with HR metrics and workforce reporting.

Performance Management and Training

•  Coordinate performance evaluation processes and deadlines.

•  Assist managers with performance management tools and documentation.

•  Support employee training, development, and professional growth initiatives.

•  Assist with employee recognition and engagement programs.

Payroll and Employee Data Support

•  Assist payroll and finance teams with employee data changes affecting compensation and benefits.

•  Ensure accuracy of employee demographic, compensation, and employment status information.

•  Assist with position control, organizational charts, and workforce data management.

• Minimum of three (3) years of progressively responsible human resources experience.
• Working knowledge of employee relations, recruitment, benefits administration, leave management, and employment compliance.
• Knowledge of federal, state, local, and tribal employment laws and regulations.
• Experience handling sensitive and confidential information with professional discretion.
• Strong interpersonal, communication, customer service, and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office 365, HRIS systems, and business software applications.
• Strong attention to detail and analytical problem-solving skills.

Preferred Qualifications

• Bachelor's degree in human resources, Business Administration, Organizational Development, or related field preferred.
• HR certification such as SHRM-CP, PHR, or equivalent professional certification preferred.
• Experience working within tribal enterprises, government contracting environments, or multi-entity organizations preferred.
• Familiarity with Prairie Band Potawatomi Nation employment practices and tribal preference policies preferred.
• Experience supporting employee engagement, workforce development, and organizational growth initiatives.
• Experience with HRIS implementation or administration preferred.

Core Competencies

•  Employee relations and conflict resolution

•  Customer service and employee support

•  Recruitment and onboarding administration

•  Benefits and leave administration

•  Employment law compliance and policy interpretation

•  Confidentiality and ethical decision-making

•  Communication and relationship building

• Organizational and time management skills

•  Problem-solving and critical thinking

•  Accuracy, attention to detail, and follow-through

•  Adaptability and continuous improvement

•  Respect for Tribal sovereignty, culture, and governance

Working Conditions and Physical Requirements

Work is performed in professional office, operational, project, and field environments. The position requires frequent computer and telephone use, extended periods of sitting, regular meetings, and the ability to inspect operating locations and project sites. Travel, evening meetings, and work outside normal business hours may be required. The employee may encounter construction, industrial, weather, or other field conditions and must comply with all safety practices. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

Additional Duties 

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.  

Tribal Preference Exercised 

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).