Human Resources Office Administrator

Job Summary:
The Human Resources Office Administrator will perform administrative duties related to the operations of the human resource office. This role will additionally serve as the receptionist for the office.

Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:
Reception Duties
Associate Change Processing
Associate Communications
Reporting & Recordkeeping

Core Functions:
Reception Duties
Greet and assist visitors; Establish, communicate, and maintain visitor protocols.
Liaise with vendors and service providers for office maintenance and supplies.
Manage site shipments (USPS and UPS) and mail sorting.
Coordinate meeting space and meals for meetings and large specialty events.
Assist in planning of site-based events and other company events as needed.
Manage site security access system including employee and visitor access card management.
Maintains inventory of office supplies; orders new supplies as needed.
Answer and direct phone calls and emails in a courteous and timely manner.
Maintain contact lists and staff directories.
Obtain quotes and proposals for facilities maintenance, office services, and supplies when necessary.

Associate Change Processing
Completes new employee onboarding activities, including paperwork completion, and new hire tasks.
Name Tags
Motus/Concur/CLC/Hotel Engine, etc
Processes salary changes through HRIS.
Facilitates the offboarding process including:
Termination approvals Paylocity
Term Checklist
Termination Letter
Payroll Audit Sheet Input
Termination Calculator
Removing access from company applications including Motus and Concur.

Associate Communications
Monitors multiple email mailboxes and responds to associates in a timely and friendly manner.
Executes company messaging via HRIS commination platform.
Ensures updated and accurate information is stored for associates on HRIS communication board and self-service landing pages.
Anniversary / Birthday Cards
Serve as HR liaison to connect associates with appropriate HR resources.
HRIS Surveys and HR Events tracking in Paylocity

Reporting & Recordkeeping
Assists with preparation of human resources reports such as:
Safety Shoe Reports, Training Reporting, Workers Comp Reports, I-9 Reporting, etc.
Prepares MVR Reporting and Annual Safety Training through Motus
Administers annual compliance training and maintains training records for associates.
Processes human resources invoices including:
Safety Shoes, LinkedIn, Indeed, etc.
Maintains filing systems including:
Associate records, HR files, HRIS records, etc.

Other Duties
Respond in a timely manner to internal and external correspondence via email and phone.
Ad hoc reporting as required.

Education and Experience:
High School Degree or equivalent required.
3+ years of experience with receptionist and data processing duties.
Experience with large data sets in MS Excel preferred.

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