Human Resources Project Coordinator

Rolfson Oil, LLC is a growing fuel supply and logistics company focused on the fueling needs of the oil and natural gas industry. Since 1985 Rolfson Oil has delivered bulk fuel and lubricants to business, agriculture, and the oil field in North Dakota, Texas, New Mexico, Wyoming, and Oklahoma.

Job Description:
We are looking for an Human Resources Project Coordinator that serves as a flexible, cross-functional HR resource (“floater”) supporting the HR team. This role coordinates and executes a variety of HR projects and provides hands-on support across multiple HR disciplines as business needs evolve. The ideal candidate has 3–5 years of HR experience within the oil & gas or similarly regulated industry, is highly adaptable, and is comfortable shifting priorities to support both strategic initiatives and day-to-day HR operations. This role is NOT open to remote or hybrid - five days in office required. If this role excites you, we’d like to talk with you.

Responsibilities:

• Coordinates and supports multiple HR projects across the department, adjusting priorities based on business needs
• Assist with updating, maintaining, and organizing employee handbooks, policies and procedures
• Support HR audits, compliance reviews, and special initiatives as assigned
• Provide recruiting support as needed, including job postings, resume review, interview scheduling and candidate communication
• Provide backup support during peak hiring periods of HR staff absences
• Assist with payroll processing, audits, and issue resolution, providing backup coverage as needed
• Support benefits administration, including enrollments, changes and employee inquiries
• Prepare HR reports and workforce metrics
• Provide cross-functional support across HR functions (employee relations, recruiting, training, payroll, benefits, compliance) as needed
• Step in to provide coverage during absences, peak workloads, or special projects
• Assist with HR process improvements, documentation, and internal communication
• Maintain strict confidentiality and professionalism in all HR matters

Essential Skills:

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to act with integrity, professionalism and confidentiality
• Ability to work with minimal mistakes in a fast paced environment
• Proficient with Microsoft Office
• Ability to quickly learn and support new HR functions
• Problem-solving and continuous improvement mindset
• High level of discretion and professionalism
• Pass drug test and criminal background check
• 3-5 years of progressive HR experience, preferably in oil & gas, energy, construction, or a similarly regulated industry
• Bachelors Degree and/or HR Certification preferred

Benefits and Perks:

• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, hospital, identity theft, and accident coverage
• 401K with 4% company match
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay