Human Resources Representative

JOB TITLE: HUMAN RESOURCES REPRESENTATIVE

JOB CODE: 18

DEPARTMENT: ADMINISTRATIVE

FLSA STATUS: NON-EXEMPT

REPORTS TO: ADMINISTRATOR

JOB SUMMARY: Responsible for providing administrative support to the HR department and assisting with payroll processing, recruiting, and regulatory compliance.

ESSENTIAL FUNCTIONS:

• Serve as a link between management and team members by handling questions and helping to resolve work-related problems
• Explain benefits and enrollment process during new hire orientation and open enrollment window
• Complete I-9 and E-verify with new hires within first 3 days of employment
• Submit and track online applicant background investigation requests to include appropriate state and/or nationwide criminal background check, OIG checks, EMR checks, license verification, etc.
• Enter missed punches into time and attendance system on a daily basis
• Review payrolls and timesheet entry each pay period
• Conduct audits of various payroll, benefit or other HR programs and recommend any corrective measures
• Update HRIS database records and process paperwork for new hires, terminations or other status changes
• Ensure team member terminations are entered into the HRIS database within 24 hours of the event
• Conduct new hire orientation weekly
• Assist with performance review process
• Assist with the recruitment and interview process to include running employment ads, planning and attending job fairs / recruiting functions and scheduling interviews
• Report openings on a weekly basis and ensure accuracy of team member roster
• Schedule staff meetings and conferences as appropriate
• Ensure all new team members onboarding paperwork and all other employment and/or verification documents are kept in the appropriate hard copy file or binder and are scanned into the HRIS database
• Assist with or prepare correspondence
• Review terminations and exercise care that reasons are well documented and are not arbitrary or discriminatory; Consult with RC HR on terminations
• Provide current and prospective team members with information about policies, job duties, working conditions, wages and opportunities for promotion and benefits
• Perform difficult duties, including dealing with understaffing and upset employees, explaining company policy, and witnessing disciplinary procedures
• Ensure that rules concerning confidentiality are followed
• Pull applicable learning management system completion reports monthly and provide to Administrator
• Ensure compliance with worker injury program to include proper paperwork is completed and claim is called in timely
• Complete facility OSHA log accurately and timely
• As this job description is not intended to be all-inclusive, the employee will be expected to perform other duties as assigned
• Support the facility by participating in weekend Manager on Duty rotation
• Is knowledgeable of patient/resident rights and promotes an atmosphere which allows for the privacy, dignity and well-being of all residents in a safe, secure environment
• Support and participate in common teamwork
• Cooperate and work together with all co-workers; plan and complete job duties with minimal supervision, including appropriate judgment
• Use tactful, appropriate communications in sensitive and emotional situations
• Report complaints, problems, and concerns regarding co-workers, management, or residents in accordance with company policy
• Promote positive public relations with patients, residents, family members, and guests
• Complete requirements for in-service training, acceptable attendance, uniform and dress codes including personal hygiene, and other work duties as assigned
• Comply with the Code of Conduct
• Understand and adhere to the guidelines of “Residents Rights” and assure resident safety

QUALIFICATIONS:

Required

• Minimum two years of prior experience in human resources, payroll or related field
• Writing proficiency
• Organized and professional demeanor; able to conduct meetings and speak with ease to large groups
• Ability to maintain confidentiality

Preferred

• College degree in Human Resources or a related field preferred.

PHYSICAL REQUIREMENTS: The ability to safely perform movements such as pushing, pulling, lifting, bending, kneeling, and reaching up to 25 pounds with or without reasonable accommodations.

WORK SCHEDULE: As assigned, including some weekends, evenings and holidays;

WORK ENVIRONMENT: General Office

Caraday Healthcare provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other characteristic protected by law.