Human Resources Representative- Code Transactions

Position Overview

As Human Resources Representative in the Human Resources Bureau within the Office of the Director, analyzes a myriad of personnel transactions to verify compliance with the Personnel Code, Personnel Rules, Classification Plan, Pay Plan, Merit Compensation Plan, and collective bargaining agreements. Prepares and processes CMS-2's. Answers inquiries from management staff and divisions liaisons regarding Personnel Rules, Pay Plan and required documentation for various employee personnel actions. Process all “turn around” documents processed by CMS, and route them to payroll prior to the affected payroll closing (general increases, step increases, promotions, etc.). Using an established database, monitor for all semi-automatic promotions due. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as a human resources generalist.


• Performs difficult personnel functions preparing and processing personnel transactions.


• Serves as a Human Resources subject matter expert.


• Prior to payroll closing, or as needed, monitor MOBIUS to print any CMS turn-around documents.


• Track and process all semi-automatic promotions.


• Respond to employment verifications from other state agencies seeking to employ current Illinois State Police Employees.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires Knowledge, skill, and metal development equivalent to completion of four (4) years of college.


• Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers minimum one (1) year experience in Human Resources or similar position working with personnel codes, pay plans or bargaining agreements.


• Prefers minimum one (1) year experience in Human Resources or similar position working with payroll.


• Prefers a minimum of one (1) year of experience processing transactions or position classifications in a Human Resources department.


• Prefers minimum one (1) year experience answering inquiries from employees and management regarding various Human Resource rules and procedures.


• Prefers minimum one (1) year experience responding to employment verifications to include writing and emailing responses regarding personnel correspondence inquiries.


• Prefers a minimum of one (1) year experience handling high volumes of information,  to include entering information and maintaining databases and verify by a systematic method the reliability of held information.


• Prefers a minimum of one (1) year of experience working with computer systems, software, templates, and other guides used in Human Resources. 

Conditions of Employment

• Successfully pass a background check.


• Successfully pass an ISP drug test.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas


• Health, life, vision, and dental insurance.


• 12 weeks paid maternity/paternity leave.


• Pension Plan


• Deferred Compensation, and other pre-tax benefit programs.


• Employees earn twelve (12) paid sick days annually.


• Ten to twenty-five (10-25) paid vacation days based on years of service.


• Employees earn three (3) paid personal days pro-rated based on start date.


• Thirteen-Fourteen (13-14) paid state holidays annually.