Human Resources Specialist

Essential Duties and Responsibilities:

As an HR Specialist, this role provides vital HR support to our organization, primarily focusing on compliance, employee relations, and administrative tasks. This position is designed as an entry-level role, with the potential to advance to a more comprehensive HR Generalist role. The HR Specialist reports directly to the Human Resources Manager.

• Assist with regular communication with company leaders and local HR/Payroll representatives, providing support on HR-related issues.
• Offer initial guidance on employee relations, performance management, and employment terminations, referring complex cases to senior HR staff.
• Provide assistance in applying Federal and State labor and employment laws, as well as company policies and procedures, ensuring compliance.
• Support the identification of training and development needs and work closely with the HR Manager to facilitate necessary training.
• Help with the administration of reasonable accommodations and the interactive process under the ADA.
• Collect and analyze HR data, including employee satisfaction surveys, exit interviews, and turnover statistics, and provide insights for improvement.
• Participate in investigations of HR-related complaints, ensuring thorough documentation of the process and outcomes.
• Assist with the development and updating of job descriptions, human resources policies, procedures, and related documents/forms.
• Conduct audits on selected HR activities, such as personnel files and HR policies/processes, to ensure consistency and compliance.
• Act as a cultural champion by promoting and embodying the organization's core values.
• Assist with EEO compliance efforts.
• Provide support for biweekly payroll processing for a small group of employees.
• Perform any other responsibilities as assigned.

Education and Work Experience:

Requirements:

• Bilingual in Spanish and English, able to communicate fluently in both languages.
• Valid CA drivers' license with the ability to drive and operate a company vehicle
• Intermediate Microsoft excel skills

Additional Attributes we look for:

• Independently develops tasks and projects based on HR needs identified by the HR Department or in collaboration with leaders or the HR Manager.
• Strong knowledge of employment laws.
• Demonstrates proactive follow-up on assignments without needing direction.
• Possesses effective coaching and advisory skills, translating HR knowledge into successful issue resolution.
• Ability to positively interact with employees at all levels.
• Experience with Benefits, Recruiting, FMLA/CFRA, and HRIS system implementation is a plus.

Qualifications:

• PHR OR SHRM-CP/SCP preferred
• 2-4 years’ experience in the HR
• Knowledge of Labor Law and Cal-OSHA regulations
• Human Resource experience in the Agricultural industry preferred
• MS Office applications (Excel, Word and Outlook)

Education:

• Some College and/or Bachelor’s degree in related field preferred

Physical Requirements and Work Conditions:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to lift and carry up to 20 lbs.
• Must be able to talk, listen and speak clearly on telephone
• Must be able to sit for short and long periods of time traveling from site to site
• Must be able to drive company vehicle and get in/out of vehicle throughout the day

Disclaimer:

• The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or
• The scope of the job may change as necessitated by business demands.
• This job description is not an offer of employment.