Human Resources Specialist

 Frank Beverage Group is hiring a Human Resources Specialist.  This position is primarily responsible for coordinating and supporting the company recruiting and staffing functions of the HR department and will perform a variety of related administrative duties. This position will also provide information and clerical support to the Human Resources Department, employees, and managers regarding human resources activities, processes, and procedures. This position will be the main point of contact in directing candidate, vendor and employee questions, concerns, or phone calls.

Why Frank Beverage Group?

Frank Beverage Group is a family-owned and operated beer, wine and spirits distributor who stands for quality, excellence & a classic yet transformational brand that our customers can count on year after year.

Frank Beverage Group offers a great working environment & benefit programs to full time employees:

• Discount Beverage Purchase Program
• Great work and social environment
• Paid Time-Off
• Medical Benefits
• Free Life & Disability Benefits
• 401k Savings Plan
• And more!

Key Job Responsibilities:

1. Coordinates and assists in full-cycle recruitment process including posting jobs, job fairs, candidate sourcing, screening, scheduling and participating in interviews, preparing and extending employment offers, and candidate status communication.
2. Manage new hire onboarding process including pre-hire qualifications and system set up 
3. Ownership of employee pre-boarding and onboarding processes, including pre-hire qualifications, gathering documentation, and system set up; ensuring information is accurate and provides updates to training team as needed to align with changes to company policies, benefit materials, etc.
4. Manages employee files including personnel and DOT files to ensure accuracy and up-to-date information.
5. Processes employee status changes including separation, internal transfers, and promotions including system changes and necessary paperwork.
6. Manage new hire onboarding program and process new hires.
7. Assists with employee recognition programs and other related initiatives designed to enhance employee engagement and appreciation.
8. Processes and tracks compensation adjustments as needed for step increases, sign on bonuses, and rewards through employee referral program.
9. Provides ongoing support to new hires and current employees by addressing inquiries, providing required information, and conducting necessary follow-ups. Additionally, conducts audits to ensure adherence to company standards and procedures.
10. Conducts periodic audits of human resources activities to ensure compliance with policies, procedures, state and federal laws.
11. Prepares employee communication materials including newsletters, company announcements, and other internal communications to ensure consistent messaging and information sharing across the organization.
12. Assists the safety team with the worker's compensation process by completing and gathering initial documentation from supervisors and employees, ensuring timely and accurate reporting.
13. Organizes and coordinates company activities and events including employee cookouts, holiday meals, etc.
14. Updates and creates Human Resources documents and reports including organization charts, company phone directories, employee manual, and labor law posters, ensuring all documents are current and accurately reflect company policies.
15. Performs administrative and clerical duties including scanning, filing, and processing incoming mail to ensure efficient operation of the HR department.
16. Additional responsibilities as required. 

Knowledge, Skills and Abilities:

1. Strong attention to detail and organizational skills.
2. Excellent verbal and written communication skills.
3. Excellent inter-personal skills: friendly, personable, approachable and ability to easily interact with diverse group of people.
4. Strong computer skills including Proficiency in Microsoft Office Suite, HRIS systems, Applicant Tracking Systems and job boards (preferred).
5. Ability to perform research and consolidate information into an understandable format.
6. Excellent organizational skills with the ability to prioritize and manage multiple tasks.
7. Ability to work independently with general supervision as well as part of a cohesive team.
8. Ability to maintain confidentiality and handle sensitive information professionally. 
9. Passion for learning and willingness to take initiative to purpose new ideas and recommendations.

Qualifications:

1. Associate or bachelor's degree in Human Resources, Business Administration/Management or other related field is preferred.
2. At least 1-2 years' experience recruiting and sourcing candidates.
3. Experience in other Human Resources areas is preferred.
4. Customer service experience is required.
5. Ability for occasional travel to other company locations or job fairs is required.

We offer a professional, safe and friendly work environment as well as a comprehensive benefits package and competitive pay structure.

Frank Beverage Group is proud to be an Equal Employment Opportunity/ Affirmative Action Employer.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.