HVAC Purchasing & Billing Coordinator

**Serious applicants are encouraged to fill out a full application on our website for this role. www.christiansonco.com/careers 

Key Responsibilities:

Purchasing:

• Create
  and process purchase orders ensuring timely procurement of high-quality
  products.
  
• Monitor
  inventory levels, conduct regular audits, and reconcile discrepancies.
  
• Maintain
  accurate records of purchases and process warranty claims.
  

Scheduling:

• Coordinate
  and schedule HVAC services and installations for customers.
  
• Work
  closely with the dispatcher and Service Manager to align schedules with
  project requirements.
  
• Communicate
  scheduling details and changes to customers and internal teams promptly.
  
• Maintain
  and update the service schedule in the company’s management software.
  

Billing:

• Generate
  and distribute accurate invoices for HVAC services and installations.
  
• Review
  work orders and service reports to ensure accurate billing.
  
• Process
  incoming payments and record them in the accounting system.
  
• Maintain
  and update customer billing records and account information.
  
• Monitor
  accounts receivable, and follow up on overdue accounts to ensure timely
  payments.
  
• Respond
  to customer inquiries regarding billing issues and resolve discrepancies.
  

Administrative Support:

• Assist
  with month-end and year-end closing processes.
  
• Support
  the accounting and operations teams with various administrative tasks as
  needed.
  

Customer Service:

• Provide
  excellent customer service by addressing customer inquiries and concerns
  related to purchasing, scheduling, and billing.
  
• Ensure
  a positive customer experience by maintaining clear and professional
  communication.
  

Schedule:

Job Type: Full-time - Monday - Friday

Pay: From $19.00 - $23.00 per hour

Expected hours: No less than 40 per week

Requirements

Qualifications:

• Education: High
  school diploma or equivalent required; associate degree in business
  administration, accounting, or related field preferred.
  
• Experience: Previous
  experience in purchasing, scheduling, billing, or a related field;
  experience in the HVAC industry is a plus.
  
• Skills:
  
• Proficiency
  in accounting and Microsoft Office Suite (Excel, Word).
  
• Strong
  organizational and multitasking abilities.
  
• Excellent
  communication and customer service skills.
  
• Attention
  to detail and accuracy in record-keeping.
  
• Strong
  problem-solving abilities and the ability to work independently.
  
• Bilingual
  is a plus
  

Key Competencies:

• Multitasking: Ability
  to manage multiple responsibilities effectively.
  
• Communication: Clear
  and professional communication with suppliers, customers, and internal
  teams.
  
• Organization: Efficiently
  managing schedules, inventory, and billing processes.
  
• Customer
  Focus: Prioritizing customer satisfaction and resolving issues
  promptly.
  
• Problem
  Solving: Identifying and addressing issues related to purchasing,
  scheduling, and billing.
  

This job description outlines the general duties and
qualifications required for the HVAC Purchasing/Billing Coordinator role and
may be subject to modifications based on the company’s specific needs.

Benefits

• 401(k)
  
• 401(k)
  matching
  
• Company
  Paid – Health Insurance
  
• Company
  Paid – Basic Life Insurance
  
• Dental
  insurance
  
• Vision
  Insurance
  
• Short-Term
  & Long-Term Disability
  
• Life Insurance
  
• Employee
  assistance program
  
• Paid
  time off