In-Kind Donations Coordinator

About the role

The In-Kind Donations Coordinator focuses mainly on in-kind donations that come to Primavera, including inventory duties, donation drives, and the coordination of securing donated items. It includes relationship development with clients, donors, partners, staff, and vendors to continue to grow the program’s effectiveness.

DUTIES AND RESPONSIBILITIES (Work assignments may vary depending on the department’s needs and will be communicated to the applicant or incumbent by leadership):

• Ensures inventory operations run smoothly by maintaining inventory in all sections.
• Sack lunch registration and maintains the calendar up to date, and puts away product.
• Helps coordinate in-kind donation procurement and utilization throughout the agency.
• Field all inquiries from potential donors, partners, and staff relating to all components of the In-Kind donations program.
• Screens all incoming donations, accepting or denying goods based on agency guidelines, needs, and storage capabilities.
• Supports the Volunteer Coordinator in the management of meal teams and sack lunches.
• Develops and maintains relationships with the Volunteer & Philanthropy Services Coordinator and staff.
• Creates and updates electronic inventory for programs.
• Communicates inventories to collaborative programs.
• Coordinates the transport and distribution of goods to agency programs as determined or per request.
• Ensures all incoming donations are reported, inventoried, stored properly, and safely until goods are ready for use
• Ensures storage areas are kept clean, organized, stocked, inventoried, and goods are accessible.
• Collaborates to create and update the In-Kind Donations Program policies and procedures guide.
• Successfully communicates ongoing goals, schedules, modifications, challenges, successes, and policies and procedures to volunteers.
• Updates the agency’s Needs List for food, hygiene, household, furniture, and miscellaneous items, and works with the communications team to ensure posting on social media and newsletters about donation needs.
• Effectively communicates/markets the In-Kind donations program needs and activities.
• Assists staff during the set-up, operations, and break-down of special events, including donation drives.
• Adhere to and demonstrate Primavera’s guiding principles of integrity, respect, accountability, compassion, and leadership.
• Other duties as assigned by leadership

KNOWLEDGE, SKILLS, AND ABILITIES

• Work with a spirit of enthusiasm, teamwork, cooperation, and a sense of urgency
• Must be organized and demonstrate strong attention to detail with the strength to be adaptable during unforeseen situations.
• Must have excellent written, verbal, and interpersonal communication skills with the ability to creatively connect ideas and resources.
• Ability to accommodate a flexible working schedule, including periodic weekend and evening hours.
• Demonstrated experience in effectively managing multiple deadlines, resources, and responsibilities to produce quality results under strict time constraints.
• Knowledge of Windows operating systems as well as Microsoft Office applications

QUALIFICATIONS

• Bilingual (English/Spanish)
• High School Diploma or equivalent experience
• One year of experience overseeing inventory
• One year of experience working in a nonprofit setting
• Customer service skills and interactions

PHYSICAL ENVIRONMENT/CONDITIONS

• Office environment with moderate office noise levels
• Must be able to perform work in outdoor and warehouse settings.
• Must have the physical ability to sit for long periods of time in a vehicle, stand, walk, bend, kneel, and use hands, arms, and legs for dexterity and balance frequently.
• Ability to lift 25 pounds.