INSTITUTE EXECUTIVE ASSISTANT

Premier Physician Network \nFT / 80 hours per pay period\n\n \n\nGeneral Summary/Responsibilities: \n \nThe Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion.\n\nEssential Duties \u0026 Functions\n\nEssential Duties \u0026 Functions:\n\n\u2022 Manage executive calendars, schedule appointments, and coordinate internal and external meetings. \n\u2022 Organize travel arrangements, itineraries, and accommodations for executives and guests. \n\u2022 Prepare and proofread reports, presentations, correspondence, and meeting materials. \n\u2022 Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders. \n\u2022 Assist in the planning and execution of institute events, board meetings, and special projects. \n\u2022 Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks. \n\u2022 Maintain organized filing systems (physical and digital) for institutional records and documents. \n\u2022 Process expense reports, invoices, and reimbursements in accordance with organizational policies. \n\u2022 Handle sensitive and confidential information with the highest level of discretion. \n\u2022 Provide general administrative support and contribute to a collaborative and efficient office environment.\n\nOther Duties \u0026 Functions: \n Other DUTIES AS assigned \n \n \n\nQualifications\n\nEducation\n\nMinimum Level of Education Required: High School completion / GED \n \nAdditional requirements: \n\uf0a7 Preferred educational qualifications: Administrative secondary education preferred. Experience in health care secretarial work and familiarity with medical terminology are desirable. \n \n\nExperience\n\nMinimum Level of Experience Required: 5 - 7 years of job related experience \nPrior job title or occupational experience: N/A \nPrior specific functional responsibilities: N/A \nPreferred experience: N/A \nOther experience requirements: N/A\n\nKnowledge/Skills\n\n\uf0a7 Proficiency with Microsoft Office Suite and virtual meeting platforms. \n\uf0a7 Strong organizational and multitasking skills with exceptional attention to detail. \n\uf0a7 Excellent written and verbal communication skills. \n\uf0a7 Ability to work independently, prioritize tasks, and manage time effectively. \n\uf0a7 Professional demeanor and ability to interact with high-level stakeholders. \n\uf0a7 Discretion in handling confidential information and professional judgment in decision-making. \n \n