Institutional Coordinator Full Time Days

MetroWest Medical Center

is the largest community health care system between Worcester and Boston. MetroWest Medical Center is committed to providing high quality, comprehensive care, at a location close to home. The 307-bed regional healthcare system includes Framingham Union Hospital, Leonard Morse Hospital in Natick and the MetroWest Wellness Center. MetroWest Medical Center has been named to the 2019 America’s 100 Best Hospitals List by Healthgrades.
Position Summary
Under limited supervision, provides a high level of diversified administrative support in assisting the Graduate Medical Education (GME) Office in the management and direction of the residency training program. Coordinates the educational activities of the program for incoming and current residents. Assures program compliance with regulatory agency standards and maintains essential documents required for program viability. Functions as liaison between the GME office, residents, departments, attending physicians, administration, outside institutions and Program Director(s).
Oversees and monitors Graduate Medical Education (GME) accreditation compliance through the following activities:

Oversees the administrative process and provides council to faculty and staff related to GMEC responsibilities including new program requests, changes in resident/fellow complement, program structure/duration, program directors, participating sites, institutional GME policies and procedures, annual recommendations to the Sponsoring Institution’s administration regarding resident/fellow stipends and benefits, applications for ACGME accreditation of new programs, responses to Clinical Learning Environment Review reports, requests for exceptions to clinical and educational work hour requirements, voluntary withdrawal of ACGME program accreditation, request for appeal of an adverse action by Review Committee, and presentations to an ACGME appeals panel. Ensures complete and accurate GMEC membership, pursuant to ACGME institutional requirements. Maintains accurate and complete meeting minutes with annotations referencing specific ACGME institutional requirements for each GMEC action that fulfills accreditation requirements, monitors membership, records and tracks attendance of all GMEC meetings.

Provides overall GME administrative direction and support for the DIO, Program Directors, Program Coordinators, and hospital leadership.

Assists in the management and execution of all faculty, and program contracts.

Functions as the Accreditation Council for Graduate Medical Education (ACGME) institutional review coordinator and ensures compliance with Program Letters of Agreement required for site reviews.

In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.

Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).

In collaboration with department leadership, ensures ACGME regulations, hospital, and institutional compliance including appropriate submission of status letters, progress reports, or other letters that maintain accreditation requirements. Oversees ACGME Annual Data System (ADS) system for the Institution and provides technical assistance to programs completing program and resident submission and updates pursuant to ACGME requirements.

Maintains records of all accreditation communication and action.

Provides counsel to programs and assists in program compliance with ACGME ADS updates, ACGME resident & faculty survey, and milestone submission.

Maintains resident personnel files in paper (if applicable) and online formats.

Onboards new PGY1 residents. Downloads ERAS files into New Innovations, facilitates NPI registration, health clearances and other related tasks.

Manages New Innovations, as a Level 6 Superuser, to create and track all evaluations, clinical and educational work hours, procedure logs, portfolios, dashboards, milestones, onboarding, accreditation data, and grant reports.

Trains program coordinators to utilize the New Innovations platform.

Analyzes and compiles institutional and program statistical data for the Annual Intuitional Review (AIR).

Assist programs and institution to prepare for all accreditation visits, including institutional site visits, program site visits and Clinical Learning Environment visits. Reviews documentation for ACGME RC site visits.

Develops Special Review documentation and functions as a liaison with affected staff and review panel.

Schedules, assigns, and ensures appropriate Special Committees including compliance with ACGME-required membership.

Coordinates internal audits/mock site visits of GME programs to ensure initial and continued accreditation compliance.

Manages the development and maintenance of various databases to ensure overall compliance with accreditation standards and enrollment management support for GME programs. Maintains and updates accreditation aspects of the residency management system.

Develops agendas, obtains relevant materials, and ensures timely review of documentation for GME meetings. Develops and provides training for program coordinators, program directors, Residents, and faculty related to administrative processes and accreditation compliance.

Participates on local committees relevant to personal professional development.

Other duties as assigned.
Onboarding Process:

Please be advised that candidates must successfully complete a background check and pre-employment health screening which includes a drug screen.
Qualifications:
Bachelor’s degree in business, Education, Administration or related field, or the equivalent combination of education and/or experience. Master’s degree preferred.
Minimum three years of graduate medical education experience.
Experience with hospital administrative duties preferred.
Experience in Adobe Acrobat Pro, MS Excel, Word, Power Point, Outlook, ERAS, ADS, and NRMP required.
New Innovations Super User Required. Experience with IRIS Reporting Preferred.
Demonstrated ability to train others, communicate effectively, and work with a high-volume of data.

Tenet complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.
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