Institutional Giving Coordinator, Full Time

• Coordinate all aspects of the Corporate Membership program including stewardship, solicitation, and engagement of donors
• Prepare all correspondence, including acknowledgment, acquisition, and renewal letters
• Manage reporting related to corporate membership income and benefit usage
• Draft copy for SAM publications regarding the corporate program, including Corporate Member e-news and website
• Provide timely gift acknowledgment and maintain effective donor relations
• Complete gift processing for all corporate, foundation government, and in-kind gifts

• Coordinate all aspects of In-Kind giving needs for the museum
• Cultivate and solicit corporate donors
• Responsible for all necessary internal and external reporting

• Conduct research for institutional prospects and identify possible alignment
• Monitor institutions that fund the Museum along with the funding cycle for those organizations
• Prepare corporate sponsorship proposals, agreements, and reports as directed
• Prepare a limited number of foundation and government grant applications as directed
• Provide review and copy editing for proposals, including sponsorship and grant applications
• Coordinate benefit fulfillment obligations for corporate supporters
• Lead coordination for institutional funder tours and partner-hosted events, manage internal logistics and external communication with funders
• Provide onsite support during corporate program events
• Manage all exhibition and program credit lines for institutional and individual sponsorships, in addition to endowments and other restricted funds
• Ensure that institutional donors have approved all credit lines and communicate those requirements internally to ensure appropriate, required acknowledgments
• Ensure exhibition and program credit lines are up to date and accurate with institutional, individual, and any related organizer recognition
• Maintain fulfillment tracking systems and liaise cross-functionally as needed
• Pull lists of institutional donors for various development event invitations and annual recognition
• Prepare monthly report on program performance compared to budget
• Maintain electronic gift records for the Institutional Giving department
• Monitor, record, and update institutional records in Tessitura
• Serve as mentor to Institutional Giving Department’s intern, as applicable

• Staff SAM development events, such as exhibition openings, major fundraising events, or corporate partner receptions

• Bachelor’s degree in liberal arts, marketing, arts, business administration, or equivalent experience
• Proactive and professional verbal and written communication, with an ability to tailor communications according to audience
• Ability to simultaneously manage several projects
• Successfully assess priorities and work well with deadlines, time management, and problem-solving skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
• Ability to learn museum’s CRM, Tessitura
• Ability to pass and maintain security background check clearance

• 2 years’ experience in non-profit fundraising
• Demonstrated ability to establish and maintain effective relationships with corporate representatives, sponsors, and colleagues
• Proficiency with Tessitura or similar CRM

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Celebrating difference. At Seattle Art Museum, our members, visitors, and local community come from all walks of life, and so do our employees, volunteers, and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences, and as such, our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements, and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace, because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination, it’s ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace, we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer. We are an equal opportunity employer, and consider qualified applicants for employment without regard to race, color, creed, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, sensory, physical, or mental disability, genetic information, military or veteran status, gender identity or expression, sexual orientation, citizenship or immigration status, or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need, please let us know at [email protected]. The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process, please contact [email protected]. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.

We encourage you to apply. We are dedicated to building a diverse workplace, and a sense of belonging for each and every employee, because we know our organization is at its best when we include, celebrate and embrace difference. We encourage you to submit an application, even if your experience doesn’t feel like a 100% match with the position. We know applying for a job can be intimidating, and research tells us that womxn and folks of color are less likely to apply if they don't see themselves meeting or exceeding every single qualification listed. We encourage you to apply, even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum, you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more? If you haven't already, check out our Careers page for more on working at SAM.

Though we'd love to be able to reply to every question that crosses our desk, due to the high volume of applications we receive, our HR team is unfortunately unable to offer a response to inquiries requesting search status updates, inquiries about hiring timeline, or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role, our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!