Insurance and Risk Management Assistant

Essential Duties and Responsibilities

Insurance Compliance Administration

• Review tenant, vendor, contractor, and consultant insurance document submissions for compliance with contractual insurance requirements (leases and indemnification agreements).


• Review certificates of insurance (COIs) and endorsements for accuracy and adequacy.


• Verify required coverages, limits, additional insured status, waiver of subrogation provisions, primary and non-contributory language, and other contractual insurance requirements.


• Monitor insurance expiration dates and coordinate renewal requests.


• Maintain insurance compliance tracking systems and databases.


• Communicate with tenants, vendors, contractors, insurance agents, and brokers regarding deficient or non-compliant insurance documentation.


• Follow up on outstanding insurance requirements and maintain accurate compliance records.

Insurance Program Administration

• Assist with the procurement, renewal, and administration of the Company's insurance portfolio, including property, general liability, umbrella/excess liability, workers' compensation, automobile liability, environmental liability, and other specialty coverages.


• Assist Director in gathering underwriting information and exposure data for insurance renewals.


• Coordinate updates and maintain schedules of locations, insured entities, property values, COPE information, vehicles, and other underwriting information.


• Assist with insurance document management.


• Maintain insurance policies, endorsements, certificates, schedules, and related records in databases.

Risk Management Support

• Assist the Director of Risk Management in identifying, assessing, and monitoring operational, contractual, and insurable risks.


• Collaborate with and assist internal team members and external stakeholders with insurance related inquiries.


• Support implementation of risk management policies and procedures.


• Assist with contract preparation and management for insurance and risk transfer provisions.


• Support risk assessments and loss control initiatives.


• Assist with tracking and monitoring claims and incidents as needed.

Claims Administration (on as needed basis)

• Assist with reporting claims to insurance carriers and third-party administrators as needed.


• Maintain claims files and claim tracking reports as needed.


• Coordinate requests for information among carriers, brokers, adjusters, attorneys, and internal stakeholders as needed.


• Monitor claim status and assist with gathering supporting documentation as needed.

Analytics and Reporting

• Assist with preparation of insurance and risk management reports, dashboards, and summaries.


• Assist with compilation and analysis of insurance, claims, and loss data.


• Support the preparation of renewal submissions and underwriting presentations.


• Manage review and dissemination of incoming mail


• Perform data entry, recordkeeping, and other administrative functions related to insurance and risk management operations.