Intake Coordinator

This position will coordinate new client admissions, establish and maintain relations with direct prospects and referring entities. 

Essential Duties and Responsibilities

• Provide general information about the company's programs and admissions process to direct prospects and third party referring agencies. 


• Establish and maintain business relations with referring entities


• Schedule and perform intake interview


• Collect prospects documentation necessary for the intake screening


• Submit to the review team prospect client’s file for intake screening (approval for admission).


• Schedule new client date of admission


• Submit notification of admission to funder within 24 hours of new client date of illness


• Monitor and manage wait list


• Perform necessary data entry into EMR (Procentive)


• Determine client financial responsibility and monitor funder’s change (each first of the month)


• Monitor daily census log


• Maintain up to date and monitor the intake progression spread sheet


• Attend staff in services and meetings


• Other duties as assigned.

Minimum Qualifications Knowledge Skills and Abilities

• Minimum 1-year experience in a substance abuse disorder facility and


• 2-3 years related experience required, or


• Any combination of education and experience that provides equivalent knowledge, skills and abilities.


• Must know and understand the implication of Minnesota statutes Chapter 245G, and Minnesota Statutes, chapter 245A (Human Services Licensing Act-HSLA), sections 260E (Maltreatment of Minors Act-MOMA), 626.557 (Vulnerable Act-VAA), and 626.5572 (VAA definitions).


• Must be willing to submit to and pass DHS Background Study.


• Must have basic computer skills and ability to use office equipment such as copier, scanner, and printer.