Internal Job Posting - Account Clerk III

Job Title                          Account Clerk III

Reports To                  Comptroller

ACCOUNT CLERK III’s role within the big picture of the City’s overall success.

The Account Clerk III is responsible for performing specialized financial, payroll, and administrative tasks with a focus on accounts payable and the management of pension-related payments. This position processes invoices for City accounts payable, manages payroll for retired fire and police personnel, and serves as the backup payroll clerk for the City. The role also involves assisting with general financial inquiries, providing front-line customer service, and offering support to other account clerks when needed.

Education and Experience – An equivalent combination of education, training and experience will be considered.

Education      High School Diploma_GED

Experience    Two years of previous relevant work experience is required. OR 6 hours college-level accounting

Residency      Employees may establish & maintain their principal residence in Illinois: Madison County, Jersey County, St. Clair County, Macoupin County, Missouri: St. Louis County, St. Charles County.                                                                                                         

ACCOUNT CLERK III functions include but are not limited to the following.

Process Accounts Payable:

• Prepares, enters, and verifies invoices and payment vouchers for all City departments in compliance with financial policies.

Manage Pension Payroll:

• Handles payroll processing, payment and annual 1099R documents for the Fire Pension Fund.

Serve as Backup Payroll Clerk:

• Acts as the backup to the City’s primary payroll clerk and processes City payroll as needed.

Maintain Financial Data:

• Enters, updates, and maintains financial and vendor data, including all tax-related documents, in the City accounting systems.

Assist with Utility Billing:

• Responds to trash billing inquiries, processes adjustments, and prepares related invoices.

Provide Customer Service:

• Answers phones, assists at the front counter, and responds to internal and external questions regarding accounts payable and billing.

Support Office Operations:

• Provides general office support including filing, document preparation, and covering duties for other Account Clerk staff as necessary.
  
  

The individual in this role is expected to contribute to the team's efforts by completing other related tasks as needed.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

• Knowledge of municipal accounting practices and accounts payable procedures.


• Knowledge of pension fund payroll processes and government retirement systems.


• Knowledge of financial software and office administration systems.


• Skill in processing high volumes of financial data accurately and efficiently.


• Skill in payroll and benefits recordkeeping.


• Skill in Microsoft Excel, Word, and financial databases.


• Skill in professional communication with internal staff and external vendors.


• Ability to manage sensitive and confidential payroll and pension data.


• Ability to interpret and apply policies and procedures consistently.


• Ability to provide courteous and knowledgeable customer service.
  

Equipment and Tools commonly associated with the performance of the functions of this job.

Microsoft Office, Accounting Software.

Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.

• The work is primarily sedentary, performed while sitting at a desk. The position requires repetitive motions such as typing and the ability to communicate effectively in person and via electronic means.
  


• May rarely be exposed to uncomfortable temperatures, humidity, noise, chemicals/gases, contagious diseases, airborne particles/pathogens, and/or physical trauma.
  

* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Work requires the ability to sit, walk for extended periods of time.


• Work requires the ability to complete repetitive wrist, hand, and/or fine motor movement.
  


• Work requires the ability to talk, hear, listen, and comprehend.
  


• Must be able to lift up to 5
  

*The City of Alton offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability, you may request an accommodation at any time.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws, and employees may be required to comply with the changes.