International Shipping Coordinator (Hybrid)

Job Overview:

RectorSeal seeks an International Shipping Coordinator to coordinate and manage international order fulfillment and logistics. The position partners with sales, manufacturing, freight forwarders, and international distributors to process orders, prepare export documentation, manage shipping requirements, and resolve logistical challenges. The role also supports compliance with international trade regulations, analyzes freight costs, and helps optimize global supply and distribution operations. This hybrid, salaried position requires an office presence 1-2 times weekly. The work schedule is as follows: Monday through Friday, 8 AM-5 PM.

Key Responsibilities:

• Coordinate with international distributors, representatives, sales teams, manufacturing/production teams, and freight forwarders to ensure timely and accurate shipment of orders to international customers.


• Prepare, review, and finalize all export documentation to ensure compliance and avoid delays, penalties, or fines.


• Process customer orders and manage order revisions as required.


• Collaborate with the sales team to align pricing, payment terms, freight terms, lead times, and customer expectations.


• Liaise with freight forwarders to manage shipping requirements, including hazardous materials restrictions, pickup schedules, and special handling needs.


• Ensure all export shipments include complete and accurate documentation, such as commercial invoices, pro forma invoices, and shipper’s letters of instruction.


• Identify, analyze, and resolve logistical challenges related to international supply and distribution in collaboration with internal stakeholders.


• Analyze freight costs and identify opportunities to reduce overall shipping expenses while maintaining service quality.


• Review and audit freight invoices against quoted rates; investigate discrepancies.


• Participate in certified training programs related to international shipping regulations and compliance.


• Audit and maintain accurate harmonized tariff codes (HTS) for products shipped internationally.


• Manage product setup, inventory planning, and coordination for items stocked in overseas warehouses.

Skills and Competencies:

• Strong organizational skills with exceptional attention to detail.


• Ability to effectively communicate and work with multicultural and international customers.

Minimum Experience:

• Proficiency with computers and standard business software applications.

Preferred Experience: 

• Broad knowledge of international logistics, including export documentation and compliance requirements.


• Experience working with freight forwarders, customs brokers, and international shipping partners.


• Bilingual in English and Spanish.


• Knowledge of hazardous materials (HazMat) regulations.

Work Environment

Office: While performing the duties of this job, the employee is regularly exposed to an office environment. Occasionally, the employee will be exposed to a warehouse environment and will be required to wear appropriate PPE. The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will be required to read, communicate verbally and/or in written form, remember and analyze certain information, and remember and understand certain instructions or guidelines. The employee will encounter moderate noise, typical office lighting and temperatures, and moderate interruptions. While performing the duties of this job, the employee may be required to stand, walk, sit at a computer for an extended period, and may work in a confined area. The employee is frequently required to use hands and fingers to type, touch, handle, feel, and to reach with hands and arms.

Warehouse: While performing the duties of this job, the employee is regularly exposed to a warehouse environment. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. The employee is occasionally required to use hands and fingers to type or dial, climb or balance, stoop, kneel, crouch or crawl, and reach with hands and arms.

The employee must be able to lift and/or move up to 50 pounds. This position requires computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus.

Compensation: RectorSeal has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market position.  Employees may be eligible for pay incentives based on overall corporate and individual performance or at the discretion of the CSWI Board of Directors.  

Benefits: At RectorSeal, our employees enjoy the following benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental, and vision plans, 401(k), pension, life insurance, paid time off program with paid holidays, and various wellness programs.

About RectorSeal

Based in Houston, Texas, RectorSeal, LLC, is a wholly owned subsidiary of CSW Industrials, Inc. [NYSE: CSW] and is a leading provider of quality solutions for the professional trades serving heating, ventilation, and air conditioning (HVAC/R), plumbing, electrical, and construction markets. For more information about RectorSeal’s innovative products and brands that increase efficiency and improve reliability, please visit www.RectorSeal.com.

About CSW Industrials
CSW Industrials is a diversified industrial growth company with industry-leading operations in three segments: Contractor Solutions, Specialized Reliability Solutions, and Engineered Building Solutions. CSW provides niche, value-added products with two essential commonalities: performance and reliability. The primary end markets we serve with our well-known brands include HVAC/R, plumbing, electrical, general industrial, architecturally specified building products, energy, mining, and rail transportation.