Inventory Control Admin

Start your career with one of the nation’s fastest-growing auction houses. Heritage Auctions is a global auction house driven by curiosity, innovation, and the stories behind extraordinary objects. For nearly 50 years, Heritage has connected collectors and consignors through a dynamic marketplace that celebrates history, culture, and craftsmanship. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other major cities, we support a worldwide network of experts and enthusiasts across more than 50 auction categories. From Sports and Entertainment memorabilia to Luxury Handbags, Fine Art, Jewelry, Coins, Wine, and rare historical artifacts, every item tells a story. We are dedicated to bringing those stories to life through deep research, cutting-edge technology, and thoughtful presentation. Known for our expertise and innovation, Heritage Auctions offers a dynamic environment where passion for history, culture, and storytelling brings collectors together to discover, learn, and connect.

SUMMARY: We are seeking an Inventory Control Administrator responsible for entering, tracking, and monitoring inventory and departmental item processing.

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION: Commensurate based on experience.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Receive and process purchase requests
• Ensure correct items are received according to requests and invoices
• Label items with appropriate information
• Input item information into the inventory system accurately
• Coordinate with Graders
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time
• Must be able to travel 6-10 times a year for 4-6 days

SKILLS AND ABILITIES:

• Have excellent communication skills, verbal and written
• High ability to multitask
• Have excellent attention to detail
• High willingness to learn with a positive attitude
• Self-motivation and strong work ethic
• Ability to follow set standards and take direction
• Ability to analyze and propose solutions to problems
• Ability to work in a fast-paced, multi-project, and dynamic environment
• Excellent organizational skills: accurate and thorough
• Absolute drive to complete projects on time and in a detailed manner
• Proficiency in Microsoft Office Suite, including:

- Word: document formatting, templates, and mail merge

- Excel: spreadsheets, formulas, and data reporting

- Outlook: calendar management, task coordination, and handling high-volume correspondence

WORK ENVIRONMENT: Individuals must be able to work in a very fast-paced and team-focused office environment.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE