Inventory Control Coordinator

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary:

Responsible for the inventory control and asset management of the entire MTAPD equipment and distribution, generating inventory-related reports and compliance with internal or external audit requirements, including equipment funded through federal funds.

Responsibilities:

• Process all grant and non -grant funded procurement transactions based on the MTAPD member-approved purchase request form, complying with grant and MTAPD guidelines.
• Enter the purchase requisition in the PS for the procurement transactions as applicable.
• Coordinate with the Budget Department and obtain applicable Capital/operating budget information for each transaction so as to properly deduct from the allocated budget.
• Ensure timely receipt of invoices and payment through the PS receipt process or other methods as applicable for the grant/non-grant funded invoices.
• Generate a file folder for each funded transaction starting from the approved purchase request form to final payment and goods receipt in accordance with the Grant and MTAPD procurement process and to maintain full compliance with audit requirements, if any.
• Coordinate the receiving of goods and manage storage until goods are distributed.
• Verify and document each receipt of goods and services before payment of invoices.
• Bar code and tag each piece of equipment, where applicable, with MTAPD bar codes and stickers.
• Handle and maintain the up-to-date status of all grant-funded contracts and post-contract administration, and to generate reports as needed.
• Handle data entry into the MTAPD inventory database WASP for the grant-funded and Police Department property, and generate reports as needed for MTAPD internal and external audits.
• Coordinate with all districts and units of the MTAPD to ensure that all equipment locations and maintenance are in line with audit requirements.

Required Knowledge/Skills/Abilities:

• Must possess excellent verbal and written communication skills.

Required Education and Experience:

• H.S. Diploma or General Education Degree (GED)
• Minimum 3 years of experience in inventory control.

The Following is/are preferred:

• Prior procurement and invoice processing experience preferred.
• Must possess prior experience with MS Office applications and relational database systems. PeopleSoft experience.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.