Inventory Control Specialist

Summary

The primary purpose of this position is to administer, monitor, maintain and dispense inventory of BHA’s central warehouse and various sites in order to assure adequate supplies are maintained for normal business needs of the BHA, including administration and maintenance operations. The incumbent assures barcodes are affixed to all supplies; may assist with researching suppliers for best price and quality of materials, supplies, and equipment; may assist with ordering supplies as needed; maintains a Just in Time system of ordering and stocking certain materials and equipment; maintains computer and paper records; and acts on staff requests for materials, supplies and equipment. 

All activities must support the Biloxi Housing Authority (“BHA” or “Authority”) mission, strategic goals, and objectives.

Essential Duties and Responsibilities

The following is a listing of the key duties and responsibilities of this position, and the skills, experience and knowledge required for the employee in this position. The listed duties should not be considered as a complete listing of all the work requirements, but a representative listing of the key duties of the position. Additional tasks to those listed below may be required, and individuals holding this position may be required to work in other areas of the housing authority to equalize or balance the workload, cover absences, or for other business needs of the housing authority.

1. Administers, monitors and reports inventory of one central warehouse and various sites to ensure adequate supplies are maintained for normal business needs of the BHA, including administration and maintenance operations; ensures barcodes are matched and attached to all supplies as specified in BHA policy; maintains a Just in Time system of ordering and stocking certain materials and equipment.
2. Develops, and maintains current central warehouse catalogue listing, standardized supplies and equipment approved for purchase, including office supplies and standardized maintenance materials and equipment.
3. Assures that equipment, materials and supplies are tracked to barcodes of individual dwelling units or business offices.
4. Assists with researching the best price and quality of supplies requested by others or needed to replenish stock.  
5. Checks incoming and outgoing material for numerical accuracy, quality, and descriptions and barcoding where necessary.
6. May process requisition orders plus shipping and receiving documentati¬on.
7. Detects, resolves, and reports discrepancies with inventory to supervisor.
8. Responsible to maintain and track all warehouse equipment and tools. Maintains a log for all BHA equipment and tools that are checked out by a staff member and ensures proper return. Performs accountability checks for checked out equipment on a monthly basis.
9. Travels to vendors to obtain ordered materials as needed.
10. Delivers materials to properties, offices, and employees as needed.
11. Completes site audits, cycle counts, and semi-annual inventories.
12. Assesses small tools inventory biannual to assure accuracy.
13. Tracks capital equipment and records activities relating to fixed assets.
14. With assistance from the Director of Maintenance and Modernization and the Maintenance Supervisor, develops and implements a program to standardize equipment at the housing sites and in the office to minimize inventory and provide for economical maintenance of the BHA properties.
15. Other related duties as assigned.

Minimum Education and/or Experience

1. High school diploma or equivalent and two (2) years of related experience. Warehousing experience is preferred.
2. Any equivalent combination of education, training, and experience, which, in the sole determination of the BHA, provides the required knowledge and abilities, may be considered sufficient.