Invoice Processing Assistant

Description

Job Title: Invoice Processing Assistant

Department Name: Accounting

Reports to (title): Controller

Business Unit: Medford

Job Summary: Play a crucial role in ensuring the efficient and accurate processing of invoices. Responsible for handling a high volume of invoices, verifying their accuracy, and resolving any discrepancies to ensure timely payments, and reporting irregularities to the management. Fill in as need to create work orders through closure and submit BOM and Gate requests. 

To be successful in this role, you will pay great attention to detail to ensure our financial processes run smoothly. Should have a strong work ethic and demonstrate excellent communication and organizational skills.

This is an onsite position that will be required to report to Medford, NY.

Essential Job Functions:

• Analyze and process a high volume of invoices daily. 
• Ensure invoices are approved in accordance with company policies and procedures. 
• Maintain organized and up-to-date invoice records. 
• Collaborate with cross-functional teams to streamline invoice processing workflows. 
• Support the AR team with applying payments 
• Generate reports on invoice processing metrics and KPI’s. 
• Support audit activities related to work orders and invoicing processing. 
• Resolve any customers notice billing errors.
• Create the RMA and process it into the customer account
• Achieve an average daily invoice processing accuracy rate of 98%.

Requirements

Required Skills & Abilities:

• Associate degree or college credits 
• Continue to improve systems knowledge and competencies for yourself
• 3+ years of experience in invoicing processing and work orders creations
• Stay attuned to advancements within the industry, attending conferences as appropriate
• Review and analyze processes and procedures to identify needs and provide recommendations with high emphasis on continuous improvement
• Demonstrate enthusiasm and be celebrative in a team environment when sharing positive business results
• Experience with large clients such as Home Depot, Lowes, as well as mid-tier, Manufacturing Companies/Vendors, and dropship B2C/retail marketplaces.
• Communicate in a timely and appropriate manner
• Candidate MUST be proficient in Excel, Word and PowerPoint.
• Excellent written and oral communication skills.
• Work well under pressure and be able to manage multiple projects simultaneously while meeting deadlines.
• Ability to set goals and develop realistic work plans and schedules to achieve.
• Self-starter - proactive, able to work well independently and work productively in a team environment.

Physical Requirements:

• Office

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.