Invoice Specialist I

Watch your work come to life in landmark projects around the world when you partner with Syska Hennessy Group. As a global leader in consulting, engineering, and commissioning services, we specialize in MEP, information and communication technology, architectural lighting, vertical transportation, and commissioning. 

Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible summer work schedules and fun social events, it is everything you will need for an exciting, challenging, and rewarding career.

We currently have an exceptional opportunity for an Invoice Specialist I to join our Charlotte, NC office.  As an Invoice Specialist I, you will be responsible for preparing, reviewing, and processing client invoices in accordance with contract terms and project milestones. This role requires a strong understanding of project accounting systems, attention to detail, and effective communication with project managers and finance staff to ensure accurate and timely billing.

Billing Specialist Additional Responsibilities:

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  Invoicing & Billing Operations

  
  
  
  
  • Generate and process client invoices based on contract terms, billing schedules, and project progress.
  
  
  • Review time and expense entries for accuracy and completeness prior to billing.
  
  
  • Ensure proper revenue recognition and alignment with project accounting standards.
  
  
  • Track invoice status and follow up on outstanding or disputed items.
  
  
  
  

  System & Process Management

  
  
  
  
  • Utilize ERP systems to manage invoicing workflows.
  
  
  • Maintain accurate billing records and documentation.
  
  
  • Assist with system upgrades, testing, and process improvements related to invoicing.
  
  
  
  

  Project Accounting Support

  
  
  
  
  • Collaborate with project managers to confirm billing milestones, budgets, and client requirements.
  
  
  • Ensure invoices reflect correct project codes, phases, and billing rates.
  
  
  • Support cost-to-complete and WIP reporting by providing accurate billing data.
  
  
  
  

  Compliance & Reporting

  
  
  
  
  • Ensure invoices comply with client contracts, internal policies, and regulatory requirements.
  
  
  • Prepare billing reports and summaries for internal review.
  
  
  • Assist with audit requests and documentation related to invoices.
  
  
  
  

Required Knowledge/Skills/Abilities:

• Strong understanding of billing processes and project accounting principles.


• Proficiency in ERP systems and Microsoft Excel.


• Excellent attention to detail and organizational skills.


• Strong communication skills and ability to work cross-functionally.


• Ability to manage multiple priorities and meet deadlines.

Job Requirements

• Associate degree or equivalent experience in billing or accounting (acceptable)


• Experience in project-based billing in professional services firms (engineering, architecture, consulting) is strongly preferred.


• Flexibility to work overtime as needed

Benefits

As an employee with Syska Hennessy Group, you will be part of a global firm with an amazing history! We are committed to being the best, to advancing engineering design practice, and to supporting our clients with integrity. To make all of that happen, we rely on the talent, drive, enthusiasm, and the total job satisfaction of the great people who work here.

As a member of our highly collaborative team, we provide you with a flexible benefits package that reflects our respect for your workplace contributions, professional goals, and personal priorities. The personal benefits program at Syska Hennessy Group includes:

• Robust, comprehensive medical, dental, vision, life insurance and supplemental benefit plans


• 401(k) plan with a generous employer matching program


• Training and professional development courses


• Professional development incentive bonuses


• Dynamic Employee Resource Groups


• Competitive Paid Time Off (PTO) policy


• Transit/parking employer stipend


• ½ day work from home Fridays all year long

At Syska, we promote an environment that is committed to embedding diversity and equality into the core of our business and culture. We empower our employees so they can take ownership for their work and development and strive to continually improve themselves and our firm. Syska is a place where you can build an exceptional career and have a lasting impact on the world.

Syska Hennessy Group | Integrating the best minds and technology to help clients create exceptional environments.