Invoicing and PPD (Prepaid Account) Specialist

Are you a driven Accounting Professional with a background in Invoicing who would like to work in a high-growth, quickly evolving environment? Do you thrive in the details of high volume transactional environments? Are you seeking a corporate culture where career growth is encouraged and supported?

Off Duty Management’s Accounting Team works onsite at our Corporate Office located in Katy, Texas. We offer a no-cost solution that helps law enforcement agencies nationwide to manage and execute their off-duty programs and assignments. Our services include 24/7 customer support, handling inbound service requests, scheduling, time and attendance, payroll, and invoicing.

Job Overview

The Invoicing and PPD (Prepaid Account) Specialist is responsible for generating customer invoices, ensuring the accuracy of billing details, and managing the process of receiving payments through Prearranged Payment and Deposit (PPD) methods. The Invoicing and PPD Specialist reports to the Controller. This full-time role is onsite in our Katy offices.

Responsibilities

• Review and prepare invoices, ensuring accuracy, and completeness of billing data


• Monitor and follow up on outstanding invoices, ensuring timely payment from clients


• Respond to client inquiries regarding billing records and reports


• Resolve billing issues, such as discrepancies or disputes, by communicating with clients and other stakeholders


• Maintain accurate and complete billing records and reports


• Assist with other accounting and finance functions as needed


• Ensure compliance with accounting and financial regulations and policies


• Provide excellent customer service to clients and other stakeholders


• Perform other duties, tasks, and responsibilities as assigned by management to support organizational goals and objectives

Qualifications

• 2+ years of invoicing experience; demonstrable history of processing a high volume of invoices with accuracy and efficiency


• Experience with NetSuite, in particular Invoice Automation, is preferred


• Extremely detail-oriented, with consistent accuracy


• Ability to work efficiently and accurately in a fast-paced environment


• Microsoft Office Proficiency


• Strong organizational skills


• Experience with billing software and systems


• High School diploma or equivalent required; an Associate’s degree in a related business or accounting field is a plus

Immigration-related employment benefits, for example visa sponsorship, are not available for this position.

Off Duty Management is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

This Organization Participates in E-Verify.