Invoicing Coordinator

-

The Invoicing Coordinator is responsible for working in a fast-paced work environment and strive for accuracy and timeliness when performing any Accounts Receivable tasks.  Ultimately, an outstanding Invoicing Coordinator has a keen sense of business, a strong desire to perform tasks across all facets of Accounts Receivable and maintains meticulous transaction records while exuding extraordinary customer service to internal and external customers.

-

Duties and Responsibilities:

It is everyone’s responsibility to live out our Values and Absolutes by Shaping a World of Trust while ensuring responsible progress

• Generate invoices for completed projects & testing, ensuring invoices accurately reflect project pricing.


• Work with Client Services, Key Account Managers, & Customer Service to track projects/testing for final billing ensuring invoice accuracy.


• Using multiple sources for invoice upload into internal BV systems.


• Manage purchase orders so billing stays on schedule.


• Manage and maintain customer web site billing information including passwords.


• Deliver invoices to customers via mail, email or on customer web sites.


• Adjust and reissue invoices as requested with supporting documentation based on internal or external client requests.


• Collaborate with shared services department with assisting in the collections process and reconciling discrepancies.


• Sending new client requests to Shared Services Department.


• Providing all banking, W-9, new vendor paperwork information upon client or web site request.


• Prepare/update invoice and credit note tracker for lab operations.


• Share ideas for process improvements.


• Perform other essential tasks, projects, and responsibilities assigned related to Accounts Receivable as directed by management.


• Other duties as assigned.

-

Skills & Proficiencies:

• Must have strong attention to details.  Strong drive to deliver accurate and timely work.


• Must have strong interpersonal skills such as communication, relationship building, initiative, adaptability, positive attitude, and team building.


• Must be highly motivated and able to problem solve issues as they surface.


• Ability to change tasks quickly and as needed and adapt to a quick-paced, constant changing environment.


• Ability to follow and understand processes.


• Time management: the ability to organize and manage multiple priorities.


• Basic understanding of Microsoft Office suite.

-

Education and Experience:

• 5+ years’ experience in accounts receivable


• An associates degree or higher in a related field is preferred