IP Data Administrator

Job Description:

ITW (NYSE: ITW) is a Fortune 300 global multi-industry manufacturing leader with revenue of $16 billion in 2025. The company’s seven industry-leading segments leverage the unique ITW Business Model to drive solid growth with best-in-class margins and returns in markets where highly innovative, customer-focused solutions are required. ITW’s approximately 43,000 dedicated colleagues around the world thrive in the company’s decentralized and entrepreneurial culture. www.itw.com  

More details on our benefits can be found on our website at https://www.itw.com/careers/benefits-compensation/

The IP Data Administrator is a non-exempt support role that reports to our Group Technology Counsel and requires strong attention to detail, solid organizational skills, and the ability to work independently on numerous tasks.

Duties and Responsibilities:

• Responsible for daily review and processing of incoming mail correspondence and e-mail messages in patent prosecution e-mail inboxes
• Enter and update patent application filing particulars, such as priority, publication, inventor, grant, and other information in computerized patent docketing system
• Perform data entry into computerized patent docket system to generate due dates and reminders
• Update, store, and retrieve patent files and electronic records
• Maintain off-site document storage database
• Participate in IP Legal department project teams as needed, including assisting with planning of our annual Patent Society dinner
• Prepare customized reports for IP Legal team as needed

Qualifications:

• High School education required. Associate, B.A. or B.S. degree is ideal.
• 3+ years of IP docketing experience required, preferably within a law firm.
• Experience with intellectual property docketing systems, CPi docketing system preferred
• Ability to work 5 days a week at the Glenview corporate campus with flexibility on hours.
• Knowledge of Microsoft Office
• Ability to adapt to using AI tools for various tasks
• Ability to meet required deadlines
• Expert resource in utilizing document management systems, databases, and computer applications is preferred
• Ability to learn new computer software systems
• Strong interpersonal and communication skills (both oral and written)
• Demonstrated ability to maintain and protect confidential information
• Ability to prioritize, manage multiple tasks and competing priorities
• Requires strong attention to detail, solid organizational skills, and the ability to work independently on many tasks.

Compensation Information:

The non-exempt hourly rate for this position ranges from $35-$37/hour.

ITW considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate's work experience, education and training, geographic location, key skills, as well as market and business considerations.

In addition to a competitive salary, ITW employees in the U.S. are eligible for a comprehensive benefits package. This package includes medical, dental, vision, disability and life insurance programs. We also provide a 401k plan with both a company match and additional employer contribution, Flexible Spending Accounts, Health Savings Accounts, Employee Assistance Program, Commuter benefits, Adoption Assistance, and Educational Assistance; Parental Leave, vacation, sick time, and 11 Paid Holidays.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.