IT Administrative Assistant

DUTIES AND RESPONSIBILITIES:

PURCHASE ORDER MANAGEMENT:

• Create and maintain purchase orders accurately and efficiently.


• Coordinate with various departments to ensure timely processing of purchase orders.


• Monitor purchase order statuses and follow up on pending approvals or discrepancies.

ORDER PLACEMENT:

• Place orders for office supplies, equipment, and other necessary items.


• Research and compare prices to obtain the best value for purchases.


• Track orders to ensure timely delivery and resolve any issues or delays.

GENERAL HELP DESK SUPPORT:

• Serve as the first point of contact for internal inquiries and provide timely and courteous assistance.


• Address and resolve administrative issues or concerns raised by employees.


• Direct inquiries to the appropriate department or personnel when necessary.

DOCUMENTAION AND RECORD-KEEPING:

• Maintain accurate records of purchase orders, invoices, and receipts.


• Organize and file documents in accordance with company policies and procedures.


• Assist with generating reports related to purchasing activities as needed.

COMMUNICATION AND COLLABORATION:

• Collaborate effectively with colleagues and vendors to ensure smooth operations.


• Communicate order status updates and relevant information to relevant stakeholders.


• Foster positive relationships with vendors and suppliers.

QUALIFICATIONS:

• Proven experience as an administrative assistant or similar role.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).


• Strong organizational and multitasking skills, with keen attention to detail.


• Excellent communication and interpersonal abilities.


• Ability to work independently and collaboratively in a fast-paced environment.


• Prior experience with purchase order management systems is a plus.

EDUCATION:

• High school diploma or equivalent required. Additional education or training in administration or a related field is preferred.

Employee Benefits:

• Health Insurance: Employee is eligible to apply within 60 days of initial hire.


• Delta Dental and VSP Vision Insurances: Employee is eligible to apply within 60 days of initial hire.


• Retirement plan with a 4% match, must complete 90-day probation period.


• Vol Life Insurance, employee is eligible to apply for additional coverage 31 days of initial hire.


• Employer Paid Basic Life Insurance


• Employer Paid Short Term Disability


• Employer Paid Long Term Disability

Northern Arapaho Enterprises II and all subsidiaries  follow Indian Preference in hiring and retention per federal law. You must be able to pass a drug screen with negative results (non-safety sensitive positions will not be tested for cannabis) . Employees are expected to know existing Wind River Hotel & Casino policies and know to refer to those policies when necessary.