IT Executive Administrative Assistant

We are seeking a highly proactive, business -minded Executive Administrative Assistant who goes beyond traditional administrative support. This role is designed for someone who can operate both strategically and operationally, supporting executive leadership while ensuring smooth day -to -day coordination across the business.

This is an ideal opportunity for someone who is organized, tech -savvy, and eager to grow into a more strategic function, while already demonstrating strong judgment, communication, and ownership.

Requirements

Executive Support & Business Operations

• Manage and optimize executive calendars based on business impact, revenue priorities, and strategic initiatives
  
• Prepare daily and weekly executive briefs, highlighting priorities, risks, and opportunities
  
• Act as a gatekeeper by filtering and prioritizing internal and external requests
  
• Step into meetings when needed, confidently representing leadership with professionalism and charisma
  

Planning & Execution

• Translate high -level ideas into structured, trackable execution plans
  
• Organize workflows and bring structure to ambiguous or fast -moving priorities
  
• Support leadership in aligning initiatives with business goals and timelines
  

Administrative & Coordination Support

• Provide general administrative support including data entry, documentation, filing, and record management
  
• Coordinate meetings, prepare reports, and assist with presentations
  
• Manage communications (emails, calls, messages) ensuring timely follow -up and routing
  
• Support onboarding processes, document preparation, and internal coordination
  

Cross -Functional Collaboration

• Partner with multiple departments to support operational and administrative needs
  
• Assist in organizing internal events, trainings, and communications
  
• Take ownership of ad -hoc tasks and special projects assigned by leadership
  

Preferred Qualifications

• Bilingual (English/Spanish)
  
• Experience in fast -paced or client -facing environments
  
• Basic understanding of IT, MSP, or technical environments
  
• Exposure to HR or administrative processes
  

Key Competencies

• Strategic Thinking: Understands business impact, not just tasks
  
• Executive Communication: Writes and communicates at a high professional level
  
• Proactivity: Takes initiative without waiting for direction
  
• Adaptability: Thrives in fast -paced, evolving environments
  
• Organization & Detail Orientation: Brings structure to complexity
  
• Confidentiality & Professionalism: Handles sensitive information with discretion
  
• Energy & Presence: Confident, engaging, and able to represent leadership when needed
  

What Success Looks Like

• Keeps leadership focused on high -impact priorities
  
• Anticipates needs and solves problems before they arise
  
• Creates structure where there is ambiguity
  
• Builds trust across teams and with external stakeholders
  
• Operates with a strong sense of ownership and accountability