IT Procurement Specialist

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Closing Date:

Type of Position:

Procurement, InventoryNo

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas at Fort Smith

University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.
 

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:

IT Enterprise Applications

Summary of Job Duties:

The IT Procurement Specialist has the responsibility for overseeing daily activities of procurement, inbound material transportation, central receiving and contract fulfillment for IT equipment, supplies, services and software. The IT Procurement Specialist is the primary contact for the acquisition of all Technology related equipment for the entire University. This position will report to the Associate Director of IT

Qualifications:

Education & Work Experience:

Minimum qualifications include a two-year degree in a technical or business field and two years working in a technical or business field.  Other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval.

Essential Duties and Responsibilities:

• (50%) Creating and managing requisitions (details listed below)

  • Enter requisitions into ERP software system, monitor approvals until purchase order is created.

  • Ensure that purchase orders are processed promptly and correctly by vendors.

  • Maintain records on all outstanding requisitions, active purchase orders, and receipts.

  • Complete receiving of goods/services in the ERP software system.

  • Stay current with, and understand state procurement guidelines and IT related state contracts.

• (25%) Manage IT maintenance agreements and software licenses (details listed below)

  • Ensure that all agreements and licenses are kept up to date and paid

  • Submit all registration information to appropriate sources to ensure warranties are in place and current.

  • Maintain up-to-date vendor list.

  • Monitor maintenance agreements and ensure that new contracts are in place.

• (15%) Order, setup, and maintain copiers and copier contracts

• (5%) Add copier billing codes and network scanning access to users on copiers.  Process monthly copier billing reports

• (3%) Other duties as assigned.

Other Duties and Responsibilities:

• (1%) Evaluate current procedures and processes and provide recommendations for improvements.

• (1%) Assist directors in reviewing and preparing budgets.

• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and to provide leadership for subordinates.

• Requires consistent on-time attendance.

• This description is not designed to cover a comprehensive listing of activities, duties and responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Other Knowledge, Skills, and Abilities:

To perform the job successfully, the following competencies are required for the essential functions of this position:

• Knowledge of procurement concepts including state of Arkansas Higher Education guidelines and state contract procedures.

• Knowledge of budgetary fundamentals.

• Attention to detail.         

• Ability to organize and maintain detailed records.

• Ability to meet deadlines and work within state guidelines. 

• Ability to communicate well both orally and in writing.

• Experience in preparing formal quotes and bid specifications.

• Computer experience with data entry and with database concepts.

• General knowledge of information technology terminology

Additional Information:

Working Relationships:

The IT Procurement Specialist will work closely with Information Technology Services staff to understand the purchasing needs and the scope of the work being impacted by the procurement process.  The specialist will also interact closely with vendors and other external professionals to maintain knowledge of current pricing and the availability of products as well as with personnel from other agencies and institutions.

Special Job Dimensions:

Work performed primarily in an office setting. Regularly involves interacting with computers for an extended period of time. Extended working hours occasionally required.

$45,000Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Special Instructions to Applicants:

Full consideration will be given to applications received by June 30th.HR
479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Talking, Walking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Talking

Occasional Physical Activity:

Walking

Benefits Eligible:

Yes