Executive & Legal Administrative Support

• Provide comprehensive executive support to senior legal leadership including communications, planning and calendar management, meeting coordination, travel, expense reporting.


• Coordinate complex planning and scheduling across multiple time zones and global stakeholders.


• Prepare presentations, legal reports, spreadsheets and correspondence using Microsoft Office Suite.


• Provide administrative and logistical support to the CEO’s office for special meetings throughout the year.


• Support global executives with travel logistics and admin support during visits.

Paralegal, Legal Operations & Corporate Governance

• Maintain corporate records and support corporate governance including entity documentation, filings, recordkeeping and board resolutions to ensure adherence to internal policies and regulatory requirements.


• Compile and analyze monthly contract reporting, extracting data from internal systems to track contract volume, attorney activity, and turnaround time.


• Support attorneys with preparation, review, and management of corporate and legal documents.


• Support streamlining processes related to pre-qualifications, corporate seal requests, and officer signatures.


• Collaborate with paralegals to establish best practices and troubleshoot operational issues.


• Coordinate the annual collection and reporting of Legal department budget and performance metrics, partnering with cross-functional teams to compile, reconcile, analyze, and prepare reports.

Financial Reporting & SAP Operations

• Manage Year End accrual reporting in coordination with Finance.


• Prepare monthly legal/commercial billing reports and product liability financial reports.


• Perform SAP reconciliation including invoice processing and discrepancy resolution.


• Execute weekly extraction and transfer of invoices from Legal Tracker into SAP, ensuring all batches are accurately processed and reconciled.

Procurement, Vendor Management & Evaluation

• Participate in evaluation and selection of legal vendors, AI tools, and third-party providers.


• Conduct vendor analysis evaluating functionality, user experience, cost efficiency, and service quality.


• Identify cost-saving opportunities and improvements to increase program utility.


• Manage relationships with vendors including Veritext, MCS, CT Corporation, CaseGlide, and ThoughtRiver.

Large Meeting & Event Planning

• Plan and execute biennial Americas Legal Team meeting including sourcing, venue selection, agenda development, travel coordination, and full execution.


• Support planning and execution of annual large-scale corporate meeting (225+ attendees), including venue sourcing, food and beverage planning, hotel registration, flights, logistics, team building,


• meeting app coordination, and event materials.


• Coordinate additional corporate, legal and compliance meetings ensuring seamless execution.

Department Engagement & Training

• Plan and coordinate team-building activities, milestone celebrations, onboarding events, and holiday gatherings.


• Coordinate CLE training sessions and on-site software training.

Systems & Tools

• Utilize systems including SAP, Legal Tracker, Thought River, CaseGlide, SAP, Veritext, CT Corp. and Microsoft Office Suite