Jobsite Administrative Assistant

Integrity | Community | Relationships | Innovation

Holt Brothers Construction is an award-winning, Carolina-based, full-service construction firm focused on delivering thoughtful, high-quality projects with an emphasis on client service, community engagement, and teamwork. Founded by former NFL players Terrence and Torry Holt, the company brings a competitive spirit and collaborative mindset to every job, building spaces that make a lasting impact.

JOB SUMMARY

The Administrative Assistant reports to and is responsible for assisting the Senior Project Manager with the daily management, supervision, coordination, and successful completion of the project objectives with respect to contracting, scheduling, estimating, bidding, and contract administration functions.

ESSENTIAL JOB FUNCTIONS, DUTIES AND RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

• Office Management:
  
  
  
  • Open, sort, address mail and other deliveries
  
  
  • Manage inventory of office and breakroom supplies
  
  
  • Greet visitors and manage sign-in/out sheets
  
  
  • Set up and coordinate project meetings and team building events
  
  
  
  

• Financial:
  
  
  
  • Process incoming expenses
  
  
  • Review and process vendor invoices and pay applications
  
  
  • Understand project cost codes
  
  
  • Send documents via Docusign
  
  
  • Collect, file and review insurance certificates and lien waivers
  
  
  
  

• Information Technology:
  
  
  
  • Must be competent in MS Office and Google Suite software
  
  
  • Must be proficient in Procore
  
  
  
  

• Support:
  
  
  
  • Participate in onboarding and demobilization activities
  
  
  • Assist in financial closeout of subcontractor, vendors and suppliers
  
  
  • Update monthly logs
  
  
  • 
    Maintain and compile delivery tickets in the Project Management software
    
  
  
  
  

GENERAL BACKGROUND AND MINIMUM REQUIREMENTS

• Degree in a related field or equivalent experience


• Minimum of one to three years of administrative experience


• Ability to perform in these areas: client relationships, interpersonal skills, computer skills, safety, ability to communicate, both written and oral

  WORKING CONDITIONS

• Standard office and jobsite environment


• Continuous sitting


• Lifting