Junior IRB Administrator

Junior IRB Administrator

The individual selected for this position will perform support duties for the Institutional Review Board (IRB) at the Naval Health Research Center, San Diego, CA. Responsibilities will focus on assisting senior IRB staff with documentation, correspondence, and compliance tracking.

Primary Responsibilities:  a. Assist the NHRC IRB and HIPAA Privacy Office with processing research study submissions for compliance with DoD, Navy, and federal regulations, including Exempt, Expedited, and Full-Board (Initial, Continuing, and Modification) reviews.  b. Draft routine communications such as approval letters, follow-up memos, and emails under supervision and in accordance with Navy, DoD, and DHHS guidelines.  c. Help maintain accurate IRB records and meeting minutes to ensure compliance with human subject protection regulations.  d. Support the organization of IRB documentation archives in both electronic and paper formats per DoD requirements.  e. Assist with tracking training requirements, helping team members stay up to date, and providing technical assistance as needed.  f. Maintain databases for Not Human Subject Research determinations and Data Use Agreements.  g. Support the coordination and documentation during audits, especially related to HIPAA compliance.  h. Demonstrate a basic understanding of federal regulations and ethical principles in human research protection.

Basic Qualifications:  a. Bachelor’s Degree in life sciences, public health, psychology, or related field.  b. At least 1–2 years of relevant IRB experience, administrative support in research environments, or clinical research experience.  c. Exposure to IRB submissions or related compliance/regulatory processes.  d. Willingness to pursue IRB certification (e.g., CIP) if not already held.  e. Familiarity with medical terminology, research documentation, or regulatory procedures.  f. Strong written and verbal communication skills; ability to work with a diverse set of stakeholders.  g. Ability to manage tasks independently, stay organized, and maintain attention to detail.  h. Basic proficiency in Microsoft Office Suite and comfort with Windows-based systems.

Desired Qualifications:  a. Previous government contracting experience or prior completion of a background investigation.