Kitchen Accounts Coordinator

Description

Our Mission 

Our mission is to leverage the power of food to end hunger and build healthier communities. 

Our Vision 

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region. 

The Foodlink Way 

• Act With Compassion 
• Take Responsibility 
• Be a Team Player 
• Listen, Learn, Adapt 

Department: Kitchen Operations 

Reports to: Director of Kitchen Programs (DKP) 

Status: Full-time, hourly, Non-Exempt 

Job Level: 6 (Coordinator) 

Background 

The Foodlink Community Kitchen prepares and delivers thousands of meals and snacks daily to students, senior programs, and other settings across the region. This department plays a critical role in ensuring operational excellence and compliance with budgetary, administrative, and regulatory guidelines, supporting Foodlink’s mission to end hunger and build healthier communities. 

Summary 

The Kitchen Accounts Coordinator is responsible for managing all invoicing, accounts payable vouchers, grant-related financial tracking, and monthly audits for the Community Kitchen. This role ensures the accurate and timely billing of all meal programs, tracking expenses against budgetary forecasts, and maintaining compliance with grant specifications. The Kitchen Accounts Coordinator serves as a point of contact for financial inquiries related to kitchen operations. 

 Essential Duties/Responsibilities 

• Manage all outgoing invoices for vended meals, senior meals, grant-funded meals, catering, and end-of-month accounts. 
• Process accounts payable vouchers for food, program supplies, and other kitchen-related expenses. 
• Conduct monthly audits to ensure compliance with internal and external financial standards. 
• Track and monitor against budgetary forecasts for kitchen operations. 
• Coordinate grant-related financial tracking to ensure adherence to funding guidelines. 
• Ensure all sites are billed on time and accurately, resolving discrepancies as needed. 

Salary and Benefits 

This is a full-time, year-round position paid on an hourly basis, ranging from $20.45-$25.69/hour, depending on experience (DOE). Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. 
• The employee is frequently required to use hands to handle or feel items such as documents. 
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. 

Work Environment 

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment is usually quiet.
   

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required. 

Diversity, Equity, & Inclusion 

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others.
 

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences.
 

Foodlink is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist.
 

Foodlink is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink mission.
 

Foodlink employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions. 

Requirements

Requirements 

Training and Qualifications 

• Bachelor’s degree in accounting, finance, or related field preferred. 
• 2-5 years of relevant work experience, especially in a community-based or non-profit setting preferred. 
• Strong organizational and communication skills with an ability to manage multiple tasks simultaneously. 
• Knowledge of grant compliance and tracking preferred but not required. 
• Must have access to reliable transportation. 
• Proficiency in Microsoft Office, especially Microsoft Excel, required.