KS1020 - Full-Time Estate Manager - Atherton, CA/Travel+

An international family, now based in the Bay Area, seeks a seasoned full-time estate manager to handle their properties.  The family is very active, travels a lot, and needs someone who can hit the ground running and maintain seamless consistency across their homes and properties. The main residence is in Atherton, with coordination and management of additional residences in Malibu and New York. While the schedule is Monday through Friday, flexibility is essential. Some evenings, weekends, and travel will be required during events and busy periods. This role is meant for a seasoned individual who is comfortable managing their own priorities. The family is ready to hire and is seeking someone looking for a long-term role.

• Oversee daily operations of the Atherton residence
• Ensuring the home runs smoothly at all times
• Coordinate management and maintenance of additional residences in Malibu and New York.
• Manage preventative maintenance schedules, repairs, and improvement projects.
• Liaise with contractors, service providers, and vendors across all properties.
• Conduct regular property inspections and ensure homes are maintained to the highest standard.
• Recruit, train, and supervise household staff, including housekeepers, nannies, chefs, drivers, and contractors
• Create schedules, manage payroll coordination, and maintain strong staff morale and professionalism
• Ensure clear communication between staff across all residences
• Implement household systems and procedures.
• Provide high-level assistant support to the principals as required
• Coordinate calendars relating to property operations, travel, and household logistics
• Manage household budgets, invoices, and expense tracking
• Coordinate travel arrangements related to property use when necessary
• Organize and oversee private events, dinners, and gatherings across the residences
• Coordinate catering, staffing, logistics, and guest preparation
• Ensure properties are guest-ready at all times
• Oversee renovation projects, seasonal changes, and property upgrades
• Work with architects, designers, and contractors when needed
• Manage timelines, budgets, and quality control.
• ravel to Malibu and New York residences, as needed
• Travel may also be required when the principals are hosting events or managing property projects

• Must be legal to work in the US
• 5+ years of experience managing large private estates
• Strong leadership and staff management experience
• Exceptional organizational and problem-solving skills
• Experience managing multiple properties simultaneously
• Discreet, trustworthy, and professional at all times
• Comfortable working independently and taking initiative
• Excellent communication and vendor management skills

The family is offering a generous salary for the right candidate, depending on experience.

• Full healthcare
• Industry standard benefits such as PTO, sick pay, etc
• 401K
• Help with relocation costs (if required)