Labor Relations and Office Support Coordinator

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

What are we looking for?

Education and Experience\: 

• Associate’s degree with coursework emphasizing human resources, writing composition, and other related business subjects; AND

• Substantive experience related to union activities and other collective bargaining topics; OR
• Alternate combinations of education and experience will be considered on a case-by-case basis.  

Competencies:

• Effective communication skills, both verbal and written. Ability to interact with employees, managers, and others in both positive and challenging situations.  

• Proficient in using Adobe and Microsoft Office software suite with advanced skills in Word and Outlook. Ability to learn software programs and perform updates to websites.
• Effective proofreading, formatting, and editing skills.
• Demonstrated ability to maintain confidentiality, as this position has frequent contact and access to confidential information.
• Ability to build effective working relationships with division staff, union representatives, other agency staff, and stakeholders.
• Demonstrated accuracy and thoroughness to ensure quality work output.
• Strong organizational skills to manage multiple competing priorities and ensure sometimes overlapping deadlines are met.
• Appropriate identification and resolution of problems within areas of responsibility.
• Knowledge of administrative and clerical procedures such as file and record management, taking meeting minutes, and other office procedures.

Does this sound like you? 

Please tell us how and why by submitting your resume and cover letter.

What can you expect from us in return for your work with our agency?

• Benefits include:

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• And more…

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.  

Other important information to be aware of.

• This position requires the successful completion of a criminal background check.

• Only online applications are accepted.  By applying online, you are able to receive updates and monitor the status of your application.
• The Department of Administration participates in E-Verify to confirm employment eligibility.  After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.   For more information about E-Verify, please visit the E-Verify website found here, https\://www.e-verify.gov/.

Why should keep reading and consider working here?

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.  Our foundation of success is having effective working relationships, built on mutual trust and respect.  We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.  

What is this career opportunity?

We are seeking a detail oriented and proactive Labor Relations and Office Support Coordinator to join our State Office of Labor Relations team. The State Office of Labor Relations within the State Human Resources Division, provides services on behalf of all executive branch agencies.  As the Governor’s designated representatives in collective bargaining, office members:

• Negotiate the biennial pay package for state employees;

• Negotiate collective bargaining agreements for each of the state's bargaining units;
• Assist agencies administering those agreements; and
• Represent state government in administrative hearings and labor arbitrations.

This position will support the Chief Labor Negotiator, Labor Attorney, and Senior Labor Negotiator by providing office support functions, including meeting management and preparation, office communications, and document and record management. This position also tracks and supports collective bargaining agreement negotiations.  As time permits, this position will provide support functions to the State Human Resources Central HR team, including website maintenance and policy and resource formatting. 

The successful candidate should be particularly adept at managing a dynamic range of responsibilities and have a particular affinity for seeking growth opportunities.  If you thrive working in a dynamic office environment, with a broad scope of responsibilities, consider applying for this position today.