Land Scanning / Indexing Specialist

Job Summary

Major Responsibilities

Key Job Duties

• Prepare, process, digitize, route, track, and archive physical land documents
• Route, track, and index digital documents within ECM systems
• Provide operational support to Uncon Land & Land Services teams
• Ensure accuracy and quality control of scanned materials
• Maintain document confidentiality and integrity

Work Complexity

• Prioritize and manage multiple document requests
• Identify potential software upgrades or system enhancements
• Communicate clearly and professionally while maintaining confidentiality
• Develop and apply petroleum land business vocabulary
• Work independently with moderate supervision

Decision-Making Authority

• Consult Manager/Lead on non-routine issues
• Escalate matters requiring Corporate Land involvement
• Recommend procedural improvements
• Identify need for additional support during workload surges
• Apply alternative approaches to improve efficiency

Working Relationships

• Collaborate closely with Land and Land Services teams
• Support document workflows and enterprise data management

Required Knowledge, Skills & Abilities

• Proficient in Microsoft Word, Excel, and Outlook
• In-depth knowledge of land data types
• Ability to search internal and external databases for legacy data
• Familiarity with:
  • Regulatory agency databases
  • DrillingInfo
  • County digital record sites
• Strong organizational and communication skills
• Ability to manage detailed, high-accuracy work

Education

• High School Diploma or equivalent required

Experience

• Minimum 1 year clerical/general office experience required
• Preferred:
  • 5 years administrative support in Oil & Gas Land
  • Oil & Gas industry experience

Work Environment Requirements

• Ability to stand, walk, bend, kneel, crouch, or climb
• Lift/move up to 25 lbs regularly; occasionally up to 100 lbs
• Work in varying temperature conditions (heat/cold/humidity)
• Must have close, distance, and color vision capability