Law Office Assistant

POSITION SUMMARY

The Law Office Assistant provides front-line administrative and client support within a public defense law office. This role serves as a key point of contact for clients, visitors, and court stakeholders while performing a wide range of administrative and legal support duties. 

This position rotates across multiple administrative functions, including reception, intake coordination, file management, court support, discovery processing, and scheduling. The role requires adaptability, strong organizational skills, and the ability to manage competing priorities in a fast-paced, high-volume environment. Some assignments may be performed remotely depending on operational needs. 

A high degree of confidentiality, professionalism, and commitment to equitable client service is essential. 

ESSENTIAL FUNCTIONS

Client & Front Desk Support 

• Answer telephone calls, greet visitors, and route inquiries to appropriate staff  

• Provide general information regarding court procedures, office services, and scheduling  

• Assist clients in a respectful, trauma-informed, and professional manner  

• Respond to client questions, concerns, and complaints appropriately  

Administrative & Legal Support 

• Prepare, review, and process legal documents and correspondence  

• Ensure documents are accurate, complete, and properly formatted prior to filing  

• Open and maintain client files; conduct conflict checks and redact discovery materials  

• File documents with the County Clerk and distribute copies to relevant parties  

• Maintain accurate filing systems and retrieve records as needed  

• Enter and update data in databases and case management systems  

Office Operations 

• Receive, sort, and distribute incoming mail  

• Schedule appointments, meetings, and maintain conference room calendars  

• Maintain reception and common areas in a clean and organized manner  

Court & External Coordination 

• Perform regular court runs, including pick-up and delivery of legal documents  

• Request and obtain case-related information from external agencies as needed  

Professional Responsibilities

• Maintain strict confidentiality


• Participate in meetings and perform other duties as assigned

Equity & Values

• Demonstrate commitment to equity, inclusion, and antiracism through respectful interactions, collaboration, and ongoing learning

QUALIFICATIONS

• High school diploma or equivalent


• Strong communication and organizational skills


• Ability to maintain confidentiality and manage multiple priorities

Preferred

• 1 year of clerical or customer service experience


• Legal or court experience


• Bilingual (Spanish preferred)

TECHNICAL SKILLS

• Microsoft Office (Word, Excel, Outlook)


• Ability to learn case management systems


• Standard office equipment

PHYSICAL REQUIREMENTS

• Frequent standing, walking, and sitting


• Lift/carry up to 10 lbs regularly; 20 lbs occasionally


• Ability to work at a computer for extended periods


• Ability, with or without reasonable accommodation, to use electronic devices and read/interpret data on screens


• Frequent filing (standing, reaching, stooping)


• Typical office environment