Lead Medical Office Receptionist Cardiology Practice Flagstaff

* Answers multi-line telephones, operates and troubleshoots photocopiers, uses a variety of office equipment and operates computer ordering system (including utilization or audit of time edit function).

* Secures, sorts, opens, and distributes forms, mail, communications, office supplies and office equipment.

* Coordinates and schedules department meetings.

* Attends staff and other meetings.

* Collaborates with department leaders to develop and distribute agendas, and takes notes and minutes.

* Makes arrangements including travel, lodging, and transportation.

* Maintains procedures for front office duties, charging, time edits, material management, and quality manual.

* Anticipates and promptly responds to customer needs.

* Actively listens to the people we serve and co-workers. Responds promptly, reliably and in an understandable manner.

* Provides prompt and courteous service and communicates when service is delayed.

* Serves as the first point of contact for the team when there is an upset customer or patient. Prevents, calms or diffuses irate callers and patients by working with them to identify concerns and properly direct calls or solutions.

* Maintains rapport with customers, managers, and employees; sets priorities to maintain work flow.

* Prepares and distributes departmental communications to internal staff as directed.

* Develops and maintains distribution lists for various communications.

* Maintains continuity of work and operations by documenting and communicating needed actions to leaders, discovering irregularities, and determining continuing needs.

* Provides backup coverage for other support staff ensuring completion of assignments.

* Prioritizes and completes special projects.

* Trains and orients appropriate office staff on front office responsibilities.

* Coordinates and maintains efficient office operations and performs responsible administrative duties of a complex and confidential nature to assist leaders with various administrative responsibilities.

* Assists in coordinating department projects and participates in inter-departmental problem solving with other peers/customers to resolve various issues.

* Provides confidential administrative support to leadership, including relating information regarding any potential problems.

* Assists the Practice Manager with ensuring appropriate staffing levels.

* Assists the Practice Manager with the operating budget maintenance.

* Inventories and reorders necessary equipment/supplies and maintains the inventory of floor stock items.

* Checks patient insurance eligibility, updates demographics.

* Processes varied types of payments from patients including, but not limited to, co-pays, deductibles and co-insurance.

* Performs end of day reconciliation and corrects billing errors using programs including BOS.

* Gathers and processes patient forms necessary to gain authorization for department visits, tests, labs, and procedures-ECT, TMS (varies by location).

* Knowledge of legal and ethical considerations related to patient information.

* Ensures appropriate consent for care and authorization to obtain or release information are obtained.

* Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.

* Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.

* If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.

* Completes all company mandatory modules and required job-specific training in the specified time frame.